Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

We are seeking a highly motivated and experienced Executive Administrative Assistant to provide advanced administrative support to VP-level leaders or equivalent. This role is critical in ensuring smooth day-to-day operations and effective coordination across teams. The Executive Administrative Assistant will help leaders stay organized, prepared, and focused by managing priorities, coordinating schedules, and handling sensitive information with the highest level of professionalism and discretion. This position also includes site and department support to help ensure our scientists can remain focused on advancing medicines for patients. 

 

Key Responsibilities

Provide advanced administrative support to executives and backup support as neededManage and prioritize executive travel, calendar, email, and identify action itemsMaintain complex calendars across time zones, coordinate meetings, and arrange domestic and international travelProactively resolve scheduling conflictsCoordinate with other administrative assistants on cross-functional prioritiesHandle confidential and business-sensitive informationCoordinate departmental files in compliance with corporate and legal requirementsMaintain department SharePoint and TEAMS sitesUse Microsoft Office Suite and business systems, including corporate travel and expense toolsSupport onboarding and office setup for new employees and contractorsAssist with meeting planning, correspondence, supplies, shipments, invoices, and expense reportsSupport video conference, Teams/Zoom, and remote meeting logisticsMay train or coordinate work for new administrative assistantsAssist with special projects, communications, and provide general administrative support to the leadership teamProvide additional site support, including maintaining seating locations, supporting department meetings, assisting with visitors, updating email distribution lists and some catering support.Leverage AI tools and digital productivity solutions to improve efficiency, streamline administrative processes, and enhance productivity.
Qualifications

Qualifications

Associate’s degree or equivalent experience required; Bachelor’s degree preferredExperience providing advanced administrative support to senior leadersAvailable after core business hours in the event of travel emergenciesStrong organizational, communication, and problem-solving skillsAbility to manage multiple priorities and work independently with general directionProficiency in Microsoft Office Suite and other business softwareDemonstrated professionalism, discretion, and accountabilityComfort using AI-enabled tools and technology to support daily work processes

Skills and Attributes

Strong attention to detailAbility to build trusted relationshipsExcellent judgment and follow-throughCollaborative mindset and willingness to support team success

Preferred Skills

Experience in a fast-paced corporate environmentFamiliarity with project coordination and event planningInterest in using AI and automation to improve operational effectiveness
Additional Information

​Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of  any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html