At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com **Job Function:** Non-Standard **Job Sub** **Function:** Workday Associate 03 **Job Category:** Non-Standard **All Job Posting Locations:** Beerse, Antwerp, Belgium **Job Description:** **About Innovative Medicine** Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine Please note that this role is available across multiple countries and may be posted under different requisition numbers to comply with local requirements. While you are welcome to apply to any or all of the postings, we recommend focusing on the specific country(s) that align with your preferred location(s): Belgium, Beerse - Requisition Number: R-058570 Switzerland, Allschwil - Requisition Number: R-058590 United Kingdom, High Wycombe - Requisition Number: R-058594 United States: Titusville NJ, Raritan NJ, Spring House PA Remember, whether you apply to one or all of these requisition numbers, your applications will be considered as a single submission. Johnson & Johnson is currently seeking a **Senior Administrative Assistant** . In this role you will be providing high-level executive administrative support to senior leaders and cross‑functional teams and managing contracts and vendor relationships with patient organizations and investigators. You will ensure accuracy, timeliness and quality of deliverables while maintaining professionalism, discretion and independent judgement. **Principal Responsibilities** Executive & Administrative Support — ~50% + Provide advanced administrative support to the Sr. Director, Patient Advocacy and External Engagement, and Sr Director Clinical Representation Excellence (CRE), and to global departmental staff across multiple locations. Support other BGIA leaders as needed. + Manage complex calendars, travel planning, expense reporting for senior leaders. + Coordinate meetings and events: agenda preparation, venue logistics, materials, technology support, minute-taking and follow‑up on action items. + Track priorities and deadlines for senior leaders; escalate issues and drive timely resolution. + Liaise with internal teams (Finance, HR, Legal, Communications, IT) to expedite administrative requests and onboarding/offboarding logistics. + Identify and implement administrative process efficiencies. B. Contract & Vendor Management — ~50% + Own the end‑to‑end contract lifecycle for engagements with patient organizations and investigators: intake, onboarding in the J&J IT systems, drafting/coordination with different internal departments, execution and post‑award management. + Maintain and update standard templates, statements of work and budget schedules for investigator agreements and patient organization agreements. + Coordinate internal reviews and approvals to ensure contracts meet regulatory and organizational standards. + Track contract milestones, deliverables and payment schedules; ensure timely invoice approval and reconciliation with Finance. + Serve as primary operational contact for patient organizations and investigators on contractual, invoicing and logistics queries. + Produce regular contract status and updates for senior leaders. **Education and Experience Requirements** + 8+ years of administrative support experience; drug development/clinical research administrative experience preferred. + Demonstrated experience in contract administration and vendor management, including coordination with internal departments and external vendors. + Proven ability managing senior leaders’ calendars and high‑volume administrative workflows. + Strong negotiation, stakeholder management and interpersonal skills; ability to liaise across disciplines and cultures. + High attention to detail, excellent written and verbal communication skills and ability to handle confidential matters. + Proficiency with MS Outlook, Word, PowerPoint, Excel and SharePoint required; experience with contract management or CLM/ERP systems (e.g., SAP, Workday, CLM tools) preferred. + Familiarity with R&D business processes, investigator agreements and compliance requirements for payments to patient organizations and investigators is a plus. + Ability to work independently, anticipate needs and proactively provide additional support. **For United States applicants only:** The expected base pay range for this position in the US is $62,475 to $84,525 (USD). The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). This position is eligible to participate in the Company’s long-term incentive program. Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: + Vacation –120 hours per calendar year + Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year + Holiday pay, including Floating Holidays –13 days per calendar year + Work, Personal and Family Time - up to 40 hours per calendar year + Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child + Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year + Caregiver Leave – 80 hours in a 52-week rolling period 10 days + Volunteer Leave – 32 hours per calendar year + Military Spouse Time-Off – 80 hours per calendar year For additional general information on company benefits, please go to: https://www.careers.jnj.com/employee-benefits This job posting is anticipated to close on January 5, 2026. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications. Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers , internal employees contact AskGS to be directed to your accommodation resource. **Required Skills:** **Preferred Skills:**