CDM Smith has an immediate need for a Senior Administrative Assistant to manage the daily needs of the office, working 5 days a week in our Edison, NJ office.

Job responsibilities are:
• Working as the person responsible for the office activities running well and efficiently, including but not limited to, providing support to office staff, developing and editing reports, scheduling meetings and travel, monitoring, ordering, and organizing supplies, maintaining office equipment, helping onboard new hires.

• Completing project document format reviews of work produced by office staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template.

• Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally.

• Assisting executives with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events.

• Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others.

• Maintaining the organization and maintenance of records, files, and correspondence.

• Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general office events, including scheduling conference room use and catering needs.

• Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments.

• Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action.

• Providing remote support for our New York City and Woodbury NY offices and visiting them as needed.

• Assisting in additional administrative duties as required.