Senior Administrative Assistant 2025-02117 Print (https://www.governmentjobs.com/careers/wyoming/jobs/newprint/5057887) Apply  Senior Administrative Assistant 2025-02117 Salary $24.78 - $27.53 Hourly Location Cheyenne, WY Job Type Permanent Full-time Job Number 2025-02117 Department Game & Fish Commission Division Wildlife Opening Date 08/27/2025 Closing Date 9/17/2025 11:59 PM Mountain FLSA Non-Exempt Job Classification BAAS07 + Description + Benefits + Questions Description and Functions GENERAL DESCRIPTION: The Wyoming Game and Fish Department seeks a Senior Administrative Assistant to assist in the daily operations of the Wildlife Division’s Administration Office in our Cheyenne Headquarters. The Wildlife Division has approximately 190 Full-Time Employees (FTEs) in 16 work units (8 statewide and 8 regional). This position will assist the Wildlife Division Business Office Coordinator II in high-level administrative assistance in the Division, to include researching and organizing information, administering collaborative technology, and providing project coordination in the Department’s largest Division. This position will directly assist in the coordination of day-to-day fiscal activity, travel, and meetings for the Division Chief and Deputy Chiefs and other work unit supervisors as necessary. The Wildlife Administration office is a fast-paced environment with frequently changing priorities and deadlines. Ideal candidates shall possess skills to track and perform daily tasks, seasonal tasks, and urgent requests while maintaining exceptional customer service, clarity, and organization. Human Resource Contact: Dezzaree Schott /dezzaree.schott@wyo.gov ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level. + Responsible for day-to-day operations, assigned programs or projects; may provide leadership and guidance to administrative staff; may assist Business Office Coordinator II in large, complex, and long-term projects within the Division. + Acts as liaison between director, division administrators, and field personnel to coordinate calendars for meetings and conference calls. + Provide instruction on office policies, procedures, and rules, and may proctor examinations. + Attends, takes minutes, and identifies action items for meetings; may track specific projects resulting from meetings. + Makes all necessary travel arrangements for executive staff. + Research information to respond to internal and external requests, to prepare for meetings, and public events. + Provides exceptional customer service to internal and external contacts, investigates and resolves issues as appropriate. + Drafts routine response and notification correspondence, including letters, emails, and memos, and reviews departmental documents and publications to ensure accuracy. + Ensures all members of the Wildlife Administration unit have all necessary supplies and office equipment. + Adheres to procurement procedures established by the Department of Administration and Information. + Assists with the development, maintenance, and oversight of Division records, data, and archives storage and databases, to include permitting databases or other record keeping as needed. + Screens visitors, callers, and written communication to determine appropriate access to specific individuals and members of leadership. + Completes and monitors fiscal documentation such as travel vouchers, expense vouchers, accounting of state purchase card, and requisitions. + Work may involve taking on various administrative responsibilities in order to allow management to focus on critical issues. Qualifications PREFERENCES: Preference may be given to candidates with 3 or more years of progressive administrative assistant experience. Preference may be given to candidates with 1-2 years of experience in project or program management technologies. Preference may be given to candidates with a bachelor’s in public administration or a closely related field. Progressive experience shall be defined as candidates who have demonstrated growth in administrative roles, including roles with increasing responsibility in office coordination, executive support, or administrative management. KNOWLEDGE: + Exceptional customer service skills and creative problem-solving ability. + Knowledge of business office communication concepts and principles. + Knowledge of Wyoming State Statutes in Title 23 and 41 and Wyoming Game and Fish Commission Regulations. + Knowledge of record keeping, task tracking, and archiving. + Knowledge of database development and management, including project management software. + Excellent written and verbal communication skills. + Skill in technical editing for the review of manuals, policies, procedures, and briefs. + Excellent organizational skills. + Knowledge of basic accounting principles and financial reporting. + Familiarity with complex project coordination + Advanced skills in Microsoft Office and Google Suite products, including Word, Excel, PowerPoint, Docs, Sheets, Forms, and Calendar. MINIMUM QUALIFICATIONS: Education: Bachelor's Degree (typically in Business) Experience: 0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II OR Education & Experience Substitution: 3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II Certificates, Licenses, Registrations: None Necessary Special Requirements PHYSICAL WORKING CONDITIONS: + Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. + Special physical demands are not required to perform the work. + Occasional in-state travel may be required NOTES: + FLSA: Non-Exempt + Candidates must provide a cover letter and three recent or current professional references. Candidates will be asked to provide a writing sample during the interview process. Supplemental Information 040 - Game & Fish - Wildlife Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure. URL: http://agency.governmentjobs.com/wyoming/default.cfm The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version. Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration. There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few! Click here (https://ai.wyo.gov/for-job-seekers) to learn more!