Job Summary:

About the Team & Role

Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships, and other locations worldwide! This diverse team – representing a wide variety of disciplines and talents from technical directors, writers, and lighting designers to choreographers, cosmetologists, and music producers – brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle… and a dash of pixie dust!   

The secretary will provide administrative and logistical support for the Disney Live Entertainment Theatrical Design, and Technical Production.

This is a full-time hourly role that will report to the Design Resource Manager.

What You Will Do

Support special projectsManage calendars and coordinate travel for multiple executivesProcess expense reportsOrganize and maintain documentationPrepare meeting notes, documents, and presentationsOversee video conferencing and presentation technologyUtilize Coupa and procurement servicesMaintain financial reports, provide IT support, and oversee office suppliesLiaise professionally with all levels of The Walt Disney Company and external partners

Required Qualifications & Skills

1+ years of experience in administrative rolesProven knowledge and expertise in purchasing applications, Concur Travel & Expense, and Microsoft Office Suite (Outlook, Word, Excel, Forms, PowerPoint, Teams)Quick adaptability to new software and technologiesStrong interpersonal, collaboration, partnering, and networking capabilitiesExcellent verbal and written communication skills, including meticulous proofreadingAdvanced command of English grammar with the ability to draft clear correspondence from notes, meetings, and reportsExceptional organizational and time management skills, with acute attention to detail and reliable follow-throughWell-developed problem-solving, decision-making, and process improvement abilitiesCapacity to thrive in dynamic, fast-paced environments and reorganize priorities as neededDemonstrated ability to work well within the Disney culture and the Five Keys expectations Experience with basic project management and event planning coordinationDemonstrated ability to work independently with minimal supervisionCommitment to upholding confidentiality involving guests, cast members, and both external and internal partners

Preferred Qualifications

Minimum 1-year Disney Live Entertainment experience Demonstrated strong analytical skills Proficiency in Coupa, EiSS, Access, and ConcurKnowledge of Disney resources and Disney Live Entertainment functional teams Knowledge of Entertainment Operations disciplines and responsibilities  

Required Education 

College degree or equivalent work experience

Additional Information

Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

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