Vacancy Overview Secretary Airswift is an international workforce solutions provider within the energy, process, and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry.
Airswift is seeking for Secretary to work with our client based in Oman. 

Job Purpose

The Site Secretary plays a vital role in supporting the site team by managing administrative and clerical tasks, ensuring efficient documentation flow, and maintaining compliance with company procedures. This position is key to facilitating smooth coordination of site-related activities and communication among stakeholders.

Qualification Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. Proven experience in a similar role within construction, marine, or oil & gas projects. Strong organizational and communication skills with attention to detail. Proficiency in Microsoft Office Suite and document control systems. Ability to work effectively in a fast-paced site environment and manage multiple tasks simultaneously. Key Responsibilities Organize and maintain site documentation including correspondence, reports, drawings, permits, and logs. Manage both electronic and physical filing systems to ensure easy retrieval and regulatory compliance. Schedule meetings, prepare agendas and minutes, and distribute relevant materials. Liaise with project teams, subcontractors, and suppliers to support document control and communication. Track and ensure timely submission of site reports, timesheets, and attendance records. Support HR and logistics functions related to site personnel. Assist in formatting and preparing presentations, reports, and other documentation as required.