Secretary 1 Hybrid Recruitment # 251002-6976CL-001 Location Hartford, CT Date Opened 10/3/2025 12:00:00 AM Salary $50,475* - $66,229/year (*New state employees start at the minimum) Job Type Open to the Public Close Date 10/10/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Do you want to make a difference while participating in a dynamic and reciprocal health care environment? Apply today and be part of a fulfilling journey in public se rvice ! THE POSITION The State of Connecticut (https://portal.ct.gov/) , Department of Aging and Disability Services (ADS (http://portal.ct.gov/AgingandDisability) ), is seeking qualified individuals to join our team with the Bureau of Rehabilitation Services (BRS) as a Secretary 1 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=6976CL&R1=&R3=) to support the Workers’ Rehabilitation Services (WRS) program. This position is a critical support role within WRS, ensuring that services are delivered efficiently and effectively so injured workers can receive the assistance they need to return to meaningful employment. WRS is dedicated to helping injured workers return to the workforce by providing high-quality vocational rehabilitation services. Governed by the Workers’ Compensation Act, the program ensures that, in addition to medical care and wage replacement, most Connecticut workers have access to vocational rehabilitation to assist in returning to employment that is physically appropriate and sustainable. The position will be based in Hartford, but will provide administrative and program support to Workers’ Rehabilitation Services staff across multiple field offices throughout Connecticut. As the Secretary 1, you will play a vital role in supporting this mission by ensuring the smooth daily operations of the program. HIGHLIGHTS + WORK SCHEDULE: Full-Time, 40 Hours per Week, First Shift + WORK HOURS: Monday through Friday, 8:00am - 4:30pm + LOCATION: 21 Oak Street, Hartford, CT WHAT WE CAN OFFER YOU + Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page! + Professional growth and development opportunities + A healthy work/life balance (https://www.jobapscloud.com/ct/sup/EVPPDF123020.pdf) to all employees In this role, you will be responsible for a wide range of administrative and fiscal support functions, including: + Setting up and maintaining electronic files for vendors, client services, accounts payable, and contracts; + Tracking and reconciling invoices and expenses in coordination with fiscal staff; + Processing and approving invoices, while entering expense and cost data into the WRS fiscal database; + Opening and assigning new client cases within the case management system; + Serving as the first point of contact for customers by answering calls, responding to questions, and distributing applications for services; + Generating correspondence, scheduling appointments, handling mail, and supporting coordinators and supervisors with follow-up activities; and + Managing archiving and assisting with outreach and marketing activities. A B OUT US ADS offers a myriad of programs and services to assist older adults and people with disabilities. Our programs, policies and practices are designed to: + Deliver integrated aging and disability services responsive to the needs of Connecticut c itizens; + Provide leadership on aging and disability issues statewide; + Pro vide and coordinate aging and disability programs and services in the areas of employment, education, independen t living, accessibility and advocacy; + Advocate for the rights of Connecticut residents with disabilities and older adults; and + Serve as a resource on aging and disability issues at the state level. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. + Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jensine Tran at Jensine.Tran (Jensine.Tran@ct.gov) @ct.gov. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for performing a full range of secretarial support functions. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: + TYPING: + Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; + Proofreads for content; + Edits using knowledge of grammar, punctuation and spelling. + FILING: + Designs office filing systems; + Organizes and maintains files (including confidential files); + Maintains, updates and reviews reference materials and manuals. + CORRESPONDENCE: + Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature. + REPORT WRITING: + Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month). + INTERPERSONAL: + Greets and directs visitors; + Answers phones and takes messages; + Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit). + PROCESSING: + Scans correspondence; + Pulls and attaches related materials; + Reviews, routes and prioritizes mail. + SECRETARY: + Arranges and coordinates meetings (including space and equipment); + Writes minutes of meetings, lectures, conferences, etc. from rough draft; + Takes notes and/or meeting minutes; + Prepares expense accounts; + Makes travel arrangements. + OFFICE MANAGEMENT: + Maintains an inventory of supplies and equipment; + Orders supplies when necessary; + Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); + Maintains time and attendance records; Performs related duties as required KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of + office systems and procedures; + proper grammar, punctuation and spelling; + Knowledge of + business communications; + business math; + Skills + interpersonal skills; + oral and written communication skills; + Ability to + schedule and prioritize office workflow; + operate office equipment which includes computers, tablets, and other electronic equipment; + operate office suite software; + take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year. PREFERRED QUALIFICATIONS + Experience using Microsoft Office Suite including Outlook, Word and Excel + Experience participating in and scheduling virtual meetings through Microsoft Teams and Zoom + Experience communicating with internal and external stakeholders + Experience organizing, tracking, and retrieving information using electronic-based systems + Experience working in a hybrid environment Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online