Job Title: Scheduling Coordinator / Associate Program Manager Job Description The Scheduling Coordinator / Associate Program Manager oversees the administrative coordination, scheduling, and project tracking for multi-site medical product installation, setup, and commissioning projects. This role ensures that project schedules are executed consistently, on time, and with thorough documentation, while supporting product vendors, field teams, and internal stakeholders through structured planning, clear communication, and diligent follow-through. Responsibilities + Coordinate and manage schedules for multi-site medical product installations, setups, and commissioning activities to ensure timely and consistent execution. + Support and help lead field installation and commissioning activities, including quality assurance checklists, functionality verification, operational readiness, setup verification, calibration checks, and patient-ready standards. + Track project milestones, risks, and action items across multiple sites and ensure stakeholders remain aligned to timelines and deliverables. + Interpret and apply basic technical, construction, and installation documentation, as well as commissioning protocols, to drive consistent execution across sites and subcontractors. + Maintain detailed project schedules, timelines, and status updates using Microsoft Office and project tracking tools to provide visibility and accountability. + Prepare and update project documentation and reports to reflect current progress, issues, and next steps. + Coordinate with program leadership, field teams, subcontractors, and customer stakeholders to confirm site readiness, resolve issues, and maintain clear expectations. + Escalate risks, issues, and schedule conflicts in a timely and structured manner to support proactive problem resolution. + Manage multiple projects and priorities simultaneously, ensuring disciplined checklist execution and attention to detail in the field. + Contribute to a safety- and quality-focused culture by following established processes, standards, and documentation requirements. + Adapt to changing project requirements and timelines while maintaining strong organization and follow-through. Essential Skills + 2–5 years of experience in project coordination, field operations, medical device, or related roles. + 2–5 years of experience supporting field installation and commissioning execution, including quality assurance checklists, functionality verification, operational readiness, setup verification, and calibration checks. + 2–5 years of experience in project coordination and schedule or milestone management, including tracking milestones, risks, and action items. + 2+ years of experience interpreting technical, construction, or installation documentation and commissioning protocols. + 2+ years of experience in cross-functional coordination with contractors, customers, and internal teams. + 2+ years of experience in project documentation and reporting using Microsoft Office and project tracking tools. + Strong understanding of project coordination, scheduling, and execution processes. + Ability to read and interpret basic technical, construction, or installation-related documentation. + Proficiency in Microsoft Office and project tracking tools. + Strong organizational skills with the ability to manage multiple projects and priorities simultaneously. + Excellent communication and interpersonal skills with the ability to collaborate across internal teams and external partners. + Strong attention to detail and problem-solving capabilities. + Demonstrated ability to work effectively in dynamic environments and adapt to changing project requirements and timelines. + Willingness and ability to travel up to 50% across the United States. Additional Skills & Qualifications + Bachelor’s degree in Operations, Project Management, or a related field preferred. + Experience supporting field-based projects, installations, or commissioning activities preferred. + Safety- and quality-focused mindset with disciplined checklist execution. + Proactive risk management skills and strong follow-through. + Ability to translate technical requirements into clear field actions for teams and subcontractors. + Professionalism, clear communication, and the ability to influence without formal authority. + Consistency, data accuracy, and a strong sense of ownership over project updates and documentation. Work Environment This role operates in a dynamic, field-oriented project environment focused on medical product installations and commissioning across multiple sites in the United States. You will frequently collaborate with program leadership, field teams, subcontractors, and customer stakeholders, balancing office-based planning and documentation work with on-site coordination and oversight. The position relies heavily on Microsoft Office and project tracking tools to manage schedules, milestones, and status reporting. Travel of up to 50% is required, and you will work in healthcare, medical device, and construction or installation settings where safety, quality, and adherence to documented procedures are critical. Job Type & Location This is a Permanent position based out of Valencia, CA. Pay and Benefits The pay range for this position is $54080.00 - $83200.00/yr. Health & Insurance Benefits Bioness Medical offers a comprehensive benefits package for eligible employees, including: Medical insurance (multiple plan options via Aetna) Prescription drug coverage Dental insurance Vision insurance Flexible Spending Accounts (FSA) and Health Savings Account (HSA) options Mental health and substance‑abuse coverage Financial & Protection Benefits 401(k) retirement plan Life insurance & AD&D Short‑term and long‑term disability insurance Accident, critical illness, and hospital indemnity insurance State‑mandated Paid Family Leave (CA) Paid Time Off Paid vacation Paid holidays Sick time Employees consistently reference reasonable PTO policies and work‑life balance in reviews. Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Apr 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.