Welcome page Returning Candidate? Log back in! Scheduling Administrative Assistant Job Locations US-NY-New York Requisition ID 2025-1401953 Category (Portal Searching) Administrative Business Unit EPS Canine Overview

Advance your career in security with Allied Universal® Enhanced Protection Services, the global leader in security and threat mitigation. Following the acquisition of MSA Security® in 2021, we became the world’s largest non-governmental canine detection company. Specializing in canine explosives and firearm detection, we offer exciting career opportunities for those passionate about canine security. Join our innovative team committed to excellence in the security industry and make a meaningful impact. Explore key roles such as canine officers, handlers, trainers, veterinary technicians, and kennel managers. Enjoy comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, retirement plans, employee assistance programs, and exclusive perks.

Job Description

Position onsite at our New York City Office. 

 

Our canine group, under Allied Universal® Enhanced Protection Services, is hiring a Scheduling Administrative Assistant. The Scheduling Administrative Assistant will be the primary auditor of timesheets and exemptions for all field employees. The Scheduling Administrative Assistant will also act as liaison for all other departments relevant to the to the scheduling and operation functions.

 

RESPONSIBILITIES:

Audit all timesheets dailyCompare all time sheets to scheduling data to identify and resolve discrepanciesConfirm the proper billing information is sent out to the client, taking into consideration schedules, time sheets, and overtimeConsistent correspondence with employees to ensure quality and accuracy of the time sheet information providedAssist with ad hoc assignments as needed Maintain contact with field employees to ensure timely arrival, answering of post questions, and any additional informationTrack emails and make scheduling changes as they are receivedMaintain employee vacation schedules with updates to the Scheduling SupervisorMaintain telephone contact with clients as necessaryMaintain Scheduling database to ensure accurate information on the daily schedule is postedAbility to collaborate with employees involved from both scheduling and additional departments Liaison as necessary among handler, operatives, and headquarters to ensure maximum visibility Work with local field supervisors to develop and implement best practices Sending out reminders, scheduling, or canceling meetings in a timely mannerManaging and confirming travel bookings and arrangements

QUALIFICATIONS:

High School diploma or GED equivalencyMinimum of two (2) years of experience in high volume staffing or scheduling settingUnderstanding of office management systems and proceduresExcellent time management skills and ability to multi-taskAble to interact professionally with all levels of employees and clientsStrong proficiency in Microsoft Office (Word, PowerPoint, Excel, and Publisher)Excellent oral and written communication skills

PREFERRED QUALIFICATIONS:

Military or Law enforcement experiencePrior experience utilizing customer relationship management systems

BENEFITS:

Medical, dental, vision, basic life, AD&D, and disability insurance401(k) plan, subject to eligibility requirementsPaid time off offered at an accrual rate of 4.923 hours bi-weeklyEight paid holidaysEmployee Assistance ProgramEmployee discounts through our perks program to your favorite restaurants, entertainment venues and much more…

Pay $25 - $27 per hour 

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

 

If you have any questions regarding Equal Employment Opportunity, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

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