Sample Coordinator - Erlanger, KY
ADM
Quality Sample Coordinator (Erlanger, KY)
Department: Quality Control Lab Position Type: Full-time (Monday to Friday 6am to 2pm)
Position Summary:
The Quality Control Lab Samples Coordinator is responsible for managing the intake, tracking, and organization of samples in the flavors and beverages quality control laboratory. This position ensures that all raw materials, in-process samples, and finished product samples are properly received, documented, and distributed for testing. The coordinator will also be responsible for maintaining sample inventory, managing the sample request process, and ensuring that all activities comply with internal quality standards and external regulatory requirements.
Key Responsibilities:Sample Lifecycle Management – Overseeing receipt, documentation, tracking, storage, and preparation of samples for testing.Documentation & Compliance Oversight – Ensuring accurate record keeping, report generation, and adherence to regulatory and quality standards.Cross-Functional Coordination – Managing sample requests, communicating timelines, and handling special instructions across departments.Process Optimization Support – Contributing to improvements in sample workflows and tracking systems.Job Responsibilities:
Sample Management:Oversee the receipt and documentation of raw materials, in-process, and finished product samples in the quality control laboratory.Maintain an organized inventory of all laboratory samples and ensure proper storage conditions based on type, requirements, and regulatory guidelines.Track the flow of samples from receipt to testing, ensuring that sample identification, labeling, and documentation are accurate and up to date.Coordinate the preparation and allocation of samples for testing based on production schedules, quality control priorities, and client requirements.Sample Documentation & Record Keeping:Maintain accurate records of sample intake, storage, analysis, and testing results in compliance with company procedures and regulatory standards.Generate sample-related reports as required by internal teams, management, or regulatory agencies.Ensure that sample data is entered into the lab information management system (LIMS) or equivalent software in a timely and accurate manner.Sample Request Coordination: Act as the point of contact for internal departments (e.g., R&D, Production, Marketing) regarding sample requests, ensuring proper communication and prioritization of sample testing.Manage and communicate the timeline for sample testing and report delivery to relevant stakeholders.Ensure that special handling instructions, testing criteria, and sample quantities are communicated and adhered to.Inventory Control and Storage: Monitor and maintain an up-to-date inventory of lab materials, including standards, reagents, and other testing supplies.Ensure that all samples are properly labeled, stored in accordance with safety standards, and disposed of in compliance with regulatory requirements once testing is completed.Sample Testing Support:Assist the quality control team in ensuring that all required samples are available for testing, including coordinating with production teams to obtain the correct samples for analysis. oEnsure that samples are transported safely within the laboratory and between departments, maintaining sample integrity throughout the process.Regulatory and Quality Compliance:Ensure that all sample handling, storage, and testing procedures meet the regulatory requirements and company quality control standards.Support laboratory audits by maintaining accurate sample records and facilitating the retrieval of samples for inspection.Process Improvement:Assist in identifying and implementing process improvements to enhance the efficiency of the sample intake, testing, and reporting processes. Collaborate with the laboratory management team to optimize sample tracking and inventory systems.Collaboration and Communication: Work closely with other departments (e.g., R&D, Production, Supply Chain) to ensure smooth communication regarding sample availability and testing priorities. Collaborate with quality control personnel to ensure timely and accurate sample processing. May Support other projects as necessary by Quality Leadership QualificationsJob Requirements:Education: A high school diploma or equivalent is required. A Bachelor's degree in a relevant field (e.g., Food Science, Chemistry, or related discipline) is a plus.Experience:Minimum of 2 years of experience in a laboratory, quality control, or related field. o Experience in managing samples in a flavors, beverages, or food production environment is highly desirable.Familiarity with laboratory information management systems (LIMS) or similar systems is a plus.Skills:Strong organizational and multitasking skills with an ability to manage large quantities of samples simultaneously.Attention to detail, with a focus on accuracy and data integrity.Ability to effectively communicate with internal teams and stakeholders regarding sample requests and testing status. oBasic knowledge of quality control practices and regulatory requirements in the food, beverage, or flavoring industry. Proficiency in Microsoft Office Suite (Excel, Word, etc.) and sample management softwarePhysical Demands:Employees in this position working at this location are [or may be] exposed to various potential chemical and food allergens due to the nature of our business and the requirements of the job. If there is any reason such exposure would interfere with your ability to perform this role or work at the location, please notify the hiring manager. While performing the duties of this job, the employee regularly required to sit, walk and stand; use hands to finger, handle or feel objects, tools or controls; and talk or hear.The employee is required to reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to construct and interpret applicable procedures from written or oral communicationOTHER SKILLS & ABILITIES: Must be very detailed oriented. Computer experience is required.
Excited about this role but don’t think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.
ADM requires the successful completion of a background check.
REF:105232BR
Department: Quality Control Lab Position Type: Full-time (Monday to Friday 6am to 2pm)
Position Summary:
The Quality Control Lab Samples Coordinator is responsible for managing the intake, tracking, and organization of samples in the flavors and beverages quality control laboratory. This position ensures that all raw materials, in-process samples, and finished product samples are properly received, documented, and distributed for testing. The coordinator will also be responsible for maintaining sample inventory, managing the sample request process, and ensuring that all activities comply with internal quality standards and external regulatory requirements.
Key Responsibilities:Sample Lifecycle Management – Overseeing receipt, documentation, tracking, storage, and preparation of samples for testing.Documentation & Compliance Oversight – Ensuring accurate record keeping, report generation, and adherence to regulatory and quality standards.Cross-Functional Coordination – Managing sample requests, communicating timelines, and handling special instructions across departments.Process Optimization Support – Contributing to improvements in sample workflows and tracking systems.Job Responsibilities:
Sample Management:Oversee the receipt and documentation of raw materials, in-process, and finished product samples in the quality control laboratory.Maintain an organized inventory of all laboratory samples and ensure proper storage conditions based on type, requirements, and regulatory guidelines.Track the flow of samples from receipt to testing, ensuring that sample identification, labeling, and documentation are accurate and up to date.Coordinate the preparation and allocation of samples for testing based on production schedules, quality control priorities, and client requirements.Sample Documentation & Record Keeping:Maintain accurate records of sample intake, storage, analysis, and testing results in compliance with company procedures and regulatory standards.Generate sample-related reports as required by internal teams, management, or regulatory agencies.Ensure that sample data is entered into the lab information management system (LIMS) or equivalent software in a timely and accurate manner.Sample Request Coordination: Act as the point of contact for internal departments (e.g., R&D, Production, Marketing) regarding sample requests, ensuring proper communication and prioritization of sample testing.Manage and communicate the timeline for sample testing and report delivery to relevant stakeholders.Ensure that special handling instructions, testing criteria, and sample quantities are communicated and adhered to.Inventory Control and Storage: Monitor and maintain an up-to-date inventory of lab materials, including standards, reagents, and other testing supplies.Ensure that all samples are properly labeled, stored in accordance with safety standards, and disposed of in compliance with regulatory requirements once testing is completed.Sample Testing Support:Assist the quality control team in ensuring that all required samples are available for testing, including coordinating with production teams to obtain the correct samples for analysis. oEnsure that samples are transported safely within the laboratory and between departments, maintaining sample integrity throughout the process.Regulatory and Quality Compliance:Ensure that all sample handling, storage, and testing procedures meet the regulatory requirements and company quality control standards.Support laboratory audits by maintaining accurate sample records and facilitating the retrieval of samples for inspection.Process Improvement:Assist in identifying and implementing process improvements to enhance the efficiency of the sample intake, testing, and reporting processes. Collaborate with the laboratory management team to optimize sample tracking and inventory systems.Collaboration and Communication: Work closely with other departments (e.g., R&D, Production, Supply Chain) to ensure smooth communication regarding sample availability and testing priorities. Collaborate with quality control personnel to ensure timely and accurate sample processing. May Support other projects as necessary by Quality Leadership QualificationsJob Requirements:Education: A high school diploma or equivalent is required. A Bachelor's degree in a relevant field (e.g., Food Science, Chemistry, or related discipline) is a plus.Experience:Minimum of 2 years of experience in a laboratory, quality control, or related field. o Experience in managing samples in a flavors, beverages, or food production environment is highly desirable.Familiarity with laboratory information management systems (LIMS) or similar systems is a plus.Skills:Strong organizational and multitasking skills with an ability to manage large quantities of samples simultaneously.Attention to detail, with a focus on accuracy and data integrity.Ability to effectively communicate with internal teams and stakeholders regarding sample requests and testing status. oBasic knowledge of quality control practices and regulatory requirements in the food, beverage, or flavoring industry. Proficiency in Microsoft Office Suite (Excel, Word, etc.) and sample management softwarePhysical Demands:Employees in this position working at this location are [or may be] exposed to various potential chemical and food allergens due to the nature of our business and the requirements of the job. If there is any reason such exposure would interfere with your ability to perform this role or work at the location, please notify the hiring manager. While performing the duties of this job, the employee regularly required to sit, walk and stand; use hands to finger, handle or feel objects, tools or controls; and talk or hear.The employee is required to reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to construct and interpret applicable procedures from written or oral communicationOTHER SKILLS & ABILITIES: Must be very detailed oriented. Computer experience is required.
Excited about this role but don’t think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.
ADM requires the successful completion of a background check.
REF:105232BR
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