JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Sales Coordinator role will join our Brokerage team and provide high level office management and broker support, often handling a large number of details relating to complex commercial real estate transactions, for multiple leasing and sales brokers.  Our Team of advisors specializes in industrial, office, land leasing and sales in San Jose, Silicon Valley and South Bay. You will help manage deal transactions, customize marketing materials, client interaction, new business activities, moderate financial management, and general administrative support.  In addition, working with the marketing team to support marketing activities associated with helping commercial real estate owners market their existing buildings or buildable land to prospective occupants and developers. This is a fast-paced, team-oriented environment partnering with brokers, research, marketing, finance and coordinators to help in the overall success of the office.  The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility and the opportunity to be an integral part of our growing dynamic team.  We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth. 
 

Key responsibilities

Sales Coordination:

Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence etc. with direction from brokers and/or knowledge of company policies, procedures, and best practicesTrack and have knowledge of JLL technologies, maintain access to resourcesCreate and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft SoftwareGather research information and create market surveys and tour books by adding building information, maps and pictures and CoStar dataOrganize and participate in periodic client meetings and/or callsProcess deal file paperwork, gather and label required documents, obtain necessary approvalsUpdate and maintain broker professional profiles and other team marketing related material as neededProvide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipmentTrack and process broker expense reportsParticipate in regular coordinator and business unit meetings and trainingsPerform general duties such as printing, binding, scheduling meetings, making travel arrangements to further support and leverage the sales processDuties assigned as the business needs require

Marketing Coordination:

Work with marketers and business partners to gather/curate content and execute marketing tactics including brochure/flyer development, email submissions, social media tiles, direct mail, and event coordination.Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients.Manage property listings across multiple platforms (MyListings, OLM, CoStar, LoopNet, etc.) to ensure accuracy and consistency Develop, order and manage signage installationCreate and update property marketing emails independently or through our digital marketing team and maintain email distribution scheduleActively and regularly update contact/distribution listsAssist with tracking of marketing plans and budgets, including objectives, timelines, marketing elements, costs, metrics, etc. Develop creative briefs to engage with creative team and partnersContribute to standardized client-reporting documentsOversee photography, videography and other vendor coordination requests as needed to support assigned propertiesBuild and maintain internal stakeholder and external vendor relationshipsEnsure marketing efforts are aligned with JLL best practicesMaintain portfolio of marketing deliverables and share best-in-class creative with network and JLL teams.Ensure updates and edits are made to materials with new availabilities and floors/suites leased across all materials and platformsHelp with ideation, coordination and execution of broker open houses, including potential management of outside vendorsOffer support with special projects as needed and as time allows

Knowledge, Skills, And Abilities

Adaptability – maintain effectiveness in varying environments and with various types of peopleAbility to multi-task and work on a variety of different projects/tasks at onceOutstanding organizational and project management skillsComfortable and confident taking charge of a project or situation in order to meet business/client goalsTeam oriented; works well with others in a cross-functional way to get the job doneIs a self-starter; able to start and complete projects independentlyExcellent written and oral communications; conveys ideas clearly and conciselyImpeccable attention to detail; completes projects and tasks with thoroughness at each stepAdvanced Microsoft office product knowledge –Excel, Word, PowerPoint, and OutlookAdobe InDesign and Canva proficiency preferredTravel required: <10%

Estimated compensation for this position:

70,000.00 – 75,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Menlo Park, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.