Sales Admin - Freelance, Remote
Magic One
Sales Admin - Freelance, Remote
Description\nAbout the Client
A US-based, digitally native luxury retail brand offers a curated mix of fashion, beauty, and home, plus seasonal trunkshows and editorial-led shopping. The company is fast-paced and highly customer-obsessed, partnering closely across Sales, Client Services, and Creative teams. They prioritize premium service, quality, and innovation while scaling efficient, detail-driven operations.\n
Why does this role exist?
This role exists to provide the Sales team with reliable administrative support that keeps projects organized, communication clear, and deadlines on track. By coordinating schedules, emails, documentation, and follow-ups, the Sales Admin Support will reduce operational friction and ensure timely execution. The role also supports light content and asset needs (primarily via Canva) to align with restructured content workflows and sales communications.
The Impact you’ll makeSales administration and coordination\nCoordinate schedules, meetings, and follow-ups for sales initiatives\nTrack timelines, deliverables, and deadlines; keep owners accountable\nMaintain organized records, files, and trackers to support sales processes\nCommunication and correspondence\nManage timely, clear, and accurate email communication with internal teams and external clients\nDraft, proof, and format sales updates and follow-ups\nRoute inquiries to the right stakeholders and escalate blockers promptly\nContent and asset support\nCreate basic visual assets and simple layouts in Canva to support sales and email/social needs\nPrepare or refine sales decks, one-pagers, and lookbooks (light Adobe Suite work preferred)\nMaintain file naming, version control, and brand consistency\nData entry and reporting\nEnter and update sales data with high accuracy; QA for completeness\nMaintain trackers and compile concise daily/weekly summaries\nSupport list management and light research as needed\nCross-functional support and process improvement\nPartner with Sales, Client Services, and Creative to keep projects moving\nWork efficiently in a Mac environment and uphold documentation standards\nProactively suggest small process improvements that enhance accuracy and speed\n
Skills, Knowledge and ExpertiseRequired:\nProven experience as a Sales Admin or Virtual Assistant supporting a sales function in a fast-paced environment\nStrong Canva proficiency for creating basic visual assets\nMac system-oriented; fully comfortable operating in macOS\nExcellent written and verbal English communication skills\nStrong organization, time management, and deadline reliability with high attention to detail\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: Canva; basic Adobe Creative Suite (Photoshop/Illustrator/InDesign preferred); email/calendar tools; spreadsheets; accurate data entry; file management on Mac\nSoft skills: proactive self-starter; detail-obsessed; strong multitasker; collaborative and professional communicator; adaptable and quality-focused\nYou should apply if...\nYou thrive in a fast-paced fashion/retail environment and love keeping many moving parts organized\nYou enjoy crafting clear emails, managing schedules, and supporting a team to hit deadlines\nYou’re resourceful, take ownership of outcomes, and communicate proactively when priorities shift\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday - Friday, 11:00 am - 7:00 pm Eastern Time\nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
Department: Support & Leadership
Employment Type: Full Time
Location: Global+
Reporting To: Client via Magic
Compensation: $7.00 / hour
Description\nAbout the Client
A US-based, digitally native luxury retail brand offers a curated mix of fashion, beauty, and home, plus seasonal trunkshows and editorial-led shopping. The company is fast-paced and highly customer-obsessed, partnering closely across Sales, Client Services, and Creative teams. They prioritize premium service, quality, and innovation while scaling efficient, detail-driven operations.\n
Why does this role exist?
This role exists to provide the Sales team with reliable administrative support that keeps projects organized, communication clear, and deadlines on track. By coordinating schedules, emails, documentation, and follow-ups, the Sales Admin Support will reduce operational friction and ensure timely execution. The role also supports light content and asset needs (primarily via Canva) to align with restructured content workflows and sales communications.
The Impact you’ll makeSales administration and coordination\nCoordinate schedules, meetings, and follow-ups for sales initiatives\nTrack timelines, deliverables, and deadlines; keep owners accountable\nMaintain organized records, files, and trackers to support sales processes\nCommunication and correspondence\nManage timely, clear, and accurate email communication with internal teams and external clients\nDraft, proof, and format sales updates and follow-ups\nRoute inquiries to the right stakeholders and escalate blockers promptly\nContent and asset support\nCreate basic visual assets and simple layouts in Canva to support sales and email/social needs\nPrepare or refine sales decks, one-pagers, and lookbooks (light Adobe Suite work preferred)\nMaintain file naming, version control, and brand consistency\nData entry and reporting\nEnter and update sales data with high accuracy; QA for completeness\nMaintain trackers and compile concise daily/weekly summaries\nSupport list management and light research as needed\nCross-functional support and process improvement\nPartner with Sales, Client Services, and Creative to keep projects moving\nWork efficiently in a Mac environment and uphold documentation standards\nProactively suggest small process improvements that enhance accuracy and speed\n
Skills, Knowledge and ExpertiseRequired:\nProven experience as a Sales Admin or Virtual Assistant supporting a sales function in a fast-paced environment\nStrong Canva proficiency for creating basic visual assets\nMac system-oriented; fully comfortable operating in macOS\nExcellent written and verbal English communication skills\nStrong organization, time management, and deadline reliability with high attention to detail\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: Canva; basic Adobe Creative Suite (Photoshop/Illustrator/InDesign preferred); email/calendar tools; spreadsheets; accurate data entry; file management on Mac\nSoft skills: proactive self-starter; detail-obsessed; strong multitasker; collaborative and professional communicator; adaptable and quality-focused\nYou should apply if...\nYou thrive in a fast-paced fashion/retail environment and love keeping many moving parts organized\nYou enjoy crafting clear emails, managing schedules, and supporting a team to hit deadlines\nYou’re resourceful, take ownership of outcomes, and communicate proactively when priorities shift\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday - Friday, 11:00 am - 7:00 pm Eastern Time\nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
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