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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The School of Dentistry is looking to hire a Research Administration Manager to join the Office of Research and Contracts and Grants Service Center (CGSC) team. You will report directly to the Director of Research Administration. A hybrid schedule is a possibility in this position, with on-site days located at the University of Michigan School of Dentistry in Ann Arbor, MI. On-site presence is required during onboarding. 

Mission Statement

MDentistry: 

Advancing health through education, service, research, and discovery.
 

MDentistry Core Values:

Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Belonging.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.Why Work at Michigan?

The School of Dentistry is consistently ranked as the #1 dental school in the United States and the world. We embrace diversity in many forms and champion diversity of thought and culture. Our Mission, core values, and additional information about our school can be found on our website. The University of Michigan also offers comprehensive benefits to help you stay well and to support you as you plan for a secure future. Benefits include:

Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.A retirement plan that provides two-for-one matching contributions after the first year of employment.Many choices for comprehensive health insurance.Life insurance.Flexible spending accounts for healthcare and dependent care expenses.Work-life programs to strengthen a workplace culture that supports personal and family life, including child care, elder care, lactation resources, and mental and emotional health services.Responsibilities*

Manage the Contracts and Grants Service Center 40%

Under a culture of continuous improvement, you will lead in the creation of and implement policies and procedures for the School of Dentistry Research Administration, with the Director of Research AdministrationAdministrative: Manage the Contracts and Grants Service Center, which includes:Conduct regular staff meetingsServe as the main contact for ORSP and Sponsored ProgramsSet and maintain metrics for the service center to continuously improve work processes and procedures for the center to create the most value to customersConduct the annual effort certification process for the schoolAdvise faculty and administrators on current research administration policyReview and approve various transactions (effort changes, reimbursement reports, HSIP, etc.)Serve on campus committeesMaintain access to the eRPM system for the SchoolPresent research administration training opportunities for the School communityComplex Grant Management: Provide oversight to Research Administrators managing complex grants, both in pre- and post-award phases. May take on complex grant management depending on workload.
 

Leadership and Supervision 30%

Lead the Contracts and Grants Service Center staff, which includes:Tracking performance and conducting annual performance reviewsProviding onboarding and offboarding to staffMonitor workload and plan CGSC workloadManage team conflicts and conduct regular meetingsMaintain a positive team culture and service excellenceOversee CGSC annual budget in conjunction with the Director for Research Administration, create and maintain succession plans for CGSC
 

General Office of Research Duties 30%

Assist the Director of Research Administration in the annual budget process for the Office of ResearchMonitor OOR budgets and produce regular reports to the Director of Research Administration For the School of Dentistry, recharge cores, serve as the iLabs representative and run monthly recharges (including external invoices) and assist the Director of Research Administration with recharge rate renewal requestsDevelop an active database of all Office of Research commitmentsServe as the main School contact and approver for the OPS ordering system, expense reports, and HSIP requests, escalating to the Director of Research Administration as neededAssist the Director of Research Administration with the development, implementation, and maintenance of the School of Dentistry's research metricsAssist with the School of Dentistry's annual Research Day event, and with other eventsOther duties as assigned Required Qualifications*Manager: Bachelor's degree and 5+ years of direct research administration experience with supervisory responsibilities or a combination of education and experience
Supervisor:  Bachelor's degree and 3+ years of direct research administration experience with supervisory responsibilities or a combination of education and experienceExperience with managing complex projectsProven capacity to work independently and deliver quality results under pressure and within strict time constraints.Ability to work cooperatively with faculty and staff in a multi-faceted research environmentYou value working in a collaborative team and service-based environmentDesired Qualifications*Certified Research Administrator (CRA)Familiarity and experience with U-M administrative systems like Business Objects, Tableau, eResearch, M-Reports, etc.Experience with LEAN thinking and continuous improvementKnowledge of biomedical-related research activities and funding sources, particularly NIH, and University policies and proceduresModes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.