JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Summary

The Relocation Project Manager/Planner serves as both the planning representative between Corporate Real Estate & Workplace Services (CREWS) and business units, and the execution lead for workplace moves, reconfigurations, and small projects. This role manages the complete project lifecycle from initial client consultation and planning through final execution and closeout. The Relocation Project Manager/Planner partners cross-functionally with Facilities, IT, AV, Security, vendors, and business stakeholders to deliver space solutions that meet business needs while optimizing workplace efficiency and ensuring compliance with organizational standards.

Essential Duties and Responsibilities

Planning & Client Partnership

Serve as primary planning liaison between CREWS and business stakeholders

Build and maintain strong client relationships, proactively assisting in achieving business objectives

Understand client business needs and verify project requirements

Validate work orders and project requests with Real Estate Advisory and CREWS teams

Coordinate all requests with OP/WPS to confirm workplace alignment

Project Management & Scope Development

Collaborate with requestors and Function Strategic Business Partners to define project scope

Utilize established funding processes (PSW) to secure funding approvals

Establish project timelines, meetings and milestones including project stakeholder/SME meetings

Source and secure all vendors, POCs, and additional resources

Manage all plan and budget approvals

Create comprehensive project packets for implementation including SOW, before and after plans, move lists, etc.

Ensure compliance with corporate standards and local building codes

Workplace Planning & Space Management

Manage and track customer workplace requests including:

Conference room setups

Special workspace configurations

Decommissioning (decoms)

Moves, furniture swaps, and reconfigurations

Executive support and special requests

Support migration planning and workplace change initiatives:

Room function changes

Workstation conversions

Capacity changes (supply/demand)

Review and validate detailed programming requests

Complete test fits and special requests within team allocations

Develop final scope of work and executable documentation (working drawings)

Support room and workstation planning, including signage and workplace standards

Project Implementation & Execution

Implement all moves, reconfigurations, and small workplace projects

Verify project scope, details, furniture pull lists, and timelines prior to implementation

Manage project scheduling including:

Project packet receipt and stakeholder meetings

Work hour restrictions identification and security notifications

Proper work request submissions (safety authorizations, etc.)

Onsite crew management scheduling including vendors, IT, AV, Housekeeping, etc.

Collaboration with warehouse team on furniture pulls and RTS

Execute move list surveys to validate information accuracy

Coordinate site dispositions and manage full RFP process for moves and decoms

Project Tracking & Communication

Track move and project progression from initiation through completion

Provide project updates with photos in project Slack channel

Establish and conduct Day 1 follow up

Coordinate any modifications during execution

Mark up as-built redlines and submit to CAD team upon project completion

Attend all project calls including USAA, JLL, or other 3rd party hosted calls

Provide onsite supervision of all moves, projects, or work orders

Building Operations & Support

Conduct regular floorplate audits and art inventory surveys

Support Furniture Management Team with recommendations for furniture dispositions

Assist Occupancy Planning (OP) team with floorplate surveys for station, office and conference room counts

Assist PM team with EVAC map surveys and support broader JLL initiatives

Engage with client to secure proper badge accesses for secure areas during projects

Administrative & Operational Tasks

Weekly updates to the front door, Maximo queue, and Archibus queue

Manage IT and AV engagement processes

Schedule MAC/move/decom/IT teams as needed

Validate Archibus submissions and issue moves

Audit floor seating, distribute move lists, order crates/dollies

Print and place tags, directionals/temporary signage, instructions, and placards

Review, reconcile, and validate vendor invoices for accuracy and compliance

Submit zero deficit spreadsheet and create child work orders within RPM Front door

Coordinate client requests partnering with AV, Minor Construction, and Security teams

Manage project follow up and close out process including closeout of all POs

Training & Process Improvement

Train existing and new Move Coordinators in their roles and responsibilities

Conduct Move Coordinator Training and Lessons Learned Reviews

KPI and CSAT follow up

Support Artwork Requests

Field all client questions and direct them to appropriate resources

Tools and Process Dependencies

Maximo (work order coordination)

Archibus (move submission and planning)

FIMSGo/rpmrequest (front door intake)

Project Scope of Work (PSW Box funding approval process)

IT Support Engagement (JIRA)

AV Support Engagement (email)

Minor Construction Process

CoSA Advisory Committee

Campus Occupancy Planning (COP)

Education and Experience

3+ years of experience in facilities, move management, workplace operations, space planning, workplace strategy, or project coordination

PMP or similar certification preferred

Experience managing workplace moves, adds, and changes (MAC)

Experience working with construction, AV, IT, and security teams

Experience in corporate real estate or large campus environments

Required Skills and Abilities

Strong written and verbal communication skills

Knowledge of building codes and workplace standards

Familiarity with AutoCAD, space planning software, or IWMS platforms

Proficiency in planning tools and space management systems

Strong organizational and time management skills

Strong understanding of project lifecycle management and budgeting processes

Ability to manage multiple concurrent projects in a fast-paced environment

Work Environment and Physical Requirements

Primarily office-based in a corporate environment with regular interaction across departments

Periodic on-site presence in active construction or renovation areas

Fast-paced environment with multiple concurrent projects and shifting priorities

Ability to sit or stand for extended periods while working at a computer

Frequent walking of office floors and facilities to conduct space reviews, site walks, and project assessments

Ability to travel between buildings or campus locations as needed

Occasionally lift and/or move items up to 25 pounds (e.g., plans, small furniture pieces, materials)

Ability to access construction or renovation areas, which may require personal protective equipment (PPE)

Other duties as assigned

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.