BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi-trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward-thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s team is growing! If you are committed and collaborative professional, looking to contribute to a hard-working, innovative team, this opportunity is for you. The Regional Administrative Assistant will be accountable for supporting the administrative, organizational, and daily needs of the Southwest Ontario Region of Black & McDonald.

The ideal candidate for this position must have exceptional organizational and prioritization skills with a high attention to detail and confidentiality. A background in construction or service is strongly encouraged as the candidate will be responsible for facilitating administrative duties related to maintenance services, projects and construction. The Regional Administrative Assistant reports directly to the Regional Vice President at the office in Stoney Creek, ON.

RESPONSIBILITIES Provide proactive administrative assistance including liaising with internal and external contacts, to ensure all needs of the Regional Vice President and other Regional stakeholders are metCommunicate regularly with key stakeholders throughout the company such as CEO, Division Managers, governmental agencies, lawyers, etc., with sensitivity to deadlines and unique requirements of the business unitAssist in the preparation of professional correspondence and reports under tight deadlinesMaintaining files for contracts, WSIB, and other legal documentation, such as Insurance and Bond requirementsIdentify and respond to requests confidently and be a professional representative of the Regional teamPrepare, compose, and format a variety of documents, including highly confidential correspondence, reports, presentations, contracts, and client proposals of exceptional qualityLiaise with internal staff at all levelsMaintain management reports and correspondence for the Vice PresidentReview and prepare documents for signatureReconcile credit card statements regularly according to the established financial processProvide administrative and other support to various departments as needed, in collaboration with the Human Resources GeneralistAssist with onboarding, document organization and other team HR-related administrationOrganize team communications and plan meetings, both internally and offsiteAdministration tasks and office management as assignedOther administrative duties as needed on a day to day basis COMPETENCY REQUIREMENTS Maintains a confidential and professional demeanor at all times with fellow employees, vendors, sub-contractors, and clientsAbility to manage pressure, maintain focus and deal effectively with setbacks while remaining positivePortrays a positive image and motivates colleagues at all times to ensure continued successEmbraces change and always willing to adopt new practicesHolds self and others accountableAbility to approach problems logically, under pressure and seek innovative solutionsCommunicates effectively (verbally and written) at all levels within the organization and with external parties at all times maintaining confidentiality.Understands the needs and perspectives of both internal and external customersPromotes teamwork and collaborationValues and respects others, encourages and supports diversity EDUCATION, WORK & SKILLS REQUIREMENTS Post-secondary education in Business or related field 1–3 years’ experience in executive administrative role, and/or relevant administrative management Strong technical skills in Microsoft Excel and Word, Teams, MS 365Self-starter with the ability to manage multiple projects and meet deadlinesAbility to work independently with limited supervisionEffective written and verbal communication skillsExcellent interpersonal skillsDemonstrates a commitment to providing excellent client service by building and maintaining productive relationships with both internal and external clients at all levels.Confidence to work in a highly technical and changing work environmentAbility to work well under pressureDemonstrates ability to work in a multi-tasked, fast-paced, and changing environment TRAINING

It will be necessary to participate in upgrading courses from time to time to keep abreast of changing policy, technology, and growth

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

#LI-NS1