Job Title: Recruiting Coordinator

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization. This role serves as an integral partner in managing recruiting activities and building strong candidate relationships, often providing candidates with their first impression of the organization. The ideal candidate is highly organized, communicates clearly, collaborates effectively with internal and external stakeholders, and can shift priorities quickly. This position offers an excellent opportunity to broaden recruiting and administrative experience within a high-performing talent acquisition team.

Responsibilities

Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.Update candidate records and job postings in recruiting systems to ensure accurate and current information.Confirm new hires in the recruiting systems and support the completion of related administrative steps.Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.Coordinate post-interview debrief meetings and distribute debrief materials to interviewers and hiring teams.Identify opportunities to improve the candidate experience and enhance scheduling efficiency throughout the recruiting process.Assist in the coordination and execution of other recruiting activities and projects as needed.Partner closely with recruiters and other team members to ensure a smooth, consistent, and professional recruitment process for all candidates.

Essential Skills

At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.Proficiency with Microsoft Word, Excel, and PowerPoint.Bachelor’s degree.Demonstrated ability to manage multiple schedules and competing priorities.Experience providing administrative support in a professional environment.Ability to communicate clearly and professionally with candidates and internal stakeholders.Strong organizational skills and attention to detail when handling candidate data and scheduling.

Additional Skills & Qualifications

Experience in administrative support, executive assistance, or similar coordination roles.Experience with scheduling in healthcare, medical scheduling, or other complex scheduling environments.Former experience as a Recruiting Coordinator or similar talent acquisition support role.Superb customer focus with a commitment to delivering an excellent candidate experience.Exceptional attention to detail and strong organizational skills in a high-volume environment.Strong oral and written communication skills, including professional email and phone etiquette.Ability to thrive in a fast-paced, quickly changing environment and adapt to shifting priorities.

Work Environment

This 39-week contract role (possibility of extension or conversion) operates in a fast-paced, dynamic recruiting organization where priorities can shift quickly and collaboration is essential. The Recruiting Coordinator works closely with recruiters, hiring managers, and candidates, primarily using office productivity tools such as Microsoft Word, Excel, and PowerPoint, along with internal recruiting systems. The environment emphasizes responsiveness, professionalism, and a strong focus on delivering a positive candidate experience. Work is primarily office-based or remote-office based, with frequent interaction via phone, email, and virtual meetings.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on May 22, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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