Job Title: Recruiting Coordinator

Job Description

The Recruiting Coordinator supports the full recruitment lifecycle by managing interview scheduling, candidate communication, and administrative processes. This role partners closely with recruiters, hiring managers, executive assistants, and cross-functional teams to ensure a seamless and positive candidate experience.

Responsibilities

Coordinate and schedule interviews across multiple teams, time zones, and stakeholders.Manage all candidate communication, including scheduling, updates, and feedback collection.Serve as the primary point of contact for candidates, ensuring a high-quality experience.Maintain accurate and compliant data within the applicant tracking system (Greenhouse preferred).Assist with job postings and recruitment marketing across various platforms.Support recruiting events such as job fairs, career fairs, and campus recruiting.Generate and maintain recruiting reports, dashboards, and metrics.Identify opportunities to improve processes, workflows, and candidate experience.Collaborate with HR, hiring managers, executive assistants, and department leaders to ensure alignment.

Essential Skills

Experience in scheduling coordination.Proficiency in using applicant tracking systems, particularly Greenhouse.Talent acquisition and onboarding knowledge.Expertise in interview scheduling and logistics.Skills in ATS administration and data integrity.Experience with tools like Gmail, Zoom, and Teams.Detail-oriented with strong administrative support skills.

Additional Skills & Qualifications

Strong cross-functional communication abilities.Excellent time management and prioritization skills.Proficiency in reporting and metrics tracking.Experience in event coordination.A mindset focused on process improvement.High level of professionalism and confidentiality.

Work Environment

The company offers a fast-paced, collaborative, and people-first environment where teams communicate openly, support one another, and move quickly to achieve shared goals. You will work cross-functionally, have ownership over your work, and contribute to a culture that values initiative, continuous improvement, and a positive candidate experience.

Job Type & Location

This is a Contract to Hire position based out of Berkeley, CA.

Pay and Benefits

The pay range for this position is $40.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Berkeley,CA.

Application Deadline

This position is anticipated to close on Feb 3, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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