Insight Global is seeking an experienced Records and Information Specialist to hold primary responsibility for various specialized administrative duties involving manual and digital processing and maintenance of department records and documents. This person would perform extended periods of scanning and classifying documents. Ensure operational practices comply with federal, state and municipal regulations and mandates relating to records management. Provide support and training to the department to ensure staff can locate and utilize cataloged information. This position works under immediate/direct supervision.

Responsibilities:
Performs extended periods of scanning and classifying documents.
Manual and digital processing and maintenance of department records and documents.
Ensures operational practices comply with federal, state and municipal regulations and mandates relating to records management. Provides support and training to the department to ensure staff can locate and utilize cataloged information. This position works under immediate/direct supervision.
Works within the department's records management operation, including facilitating the retrieval, filing and storage of information following best management practices and quality control practices.
Ensures all classification of official records, documents and other media procedures meet applicable city, state and federal legal requirements. (per the training provided)
Queries for records, scans, indexes, develops and reviews many department documents.
They will be utilizing a large format scanner for drawings and a high-speed scanner for other smaller sized documents.

To start, the first projects will include:
Scanning large format drawings extremely important that scans are of 100% quality
The digitization of our 900+ boxes
Sweeping digital files into the records management system and possible indexing (adding metadata). This is more complex and requires that database mindset.
Other scan/index projects as time allows.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.

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