Job Title: Receptionist and Administrative Assistant

Job Description

We are seeking a Receptionist and Administrative Assistant who will welcome and assist visitors with a professional and polished demeanor. This role includes updating the welcome TV for guests and new employees, directing visitors and deliveries to appropriate personnel, and answering, screening, and routing incoming calls. The assistant will also be responsible for maintaining a fully stocked supply inventory, sorting incoming mail, and preparing outgoing mail and packages. Additionally, the role involves assisting with onboarding new hires and maintaining the professional appearance of office spaces.

Responsibilities

Welcome and assist visitors with professionalism.Update the welcome TV for guests and new employees.Answer, screen, and route incoming calls, and take accurate messages.Maintain current intranet postings, including safety minutes and new hire announcements.Manage and restock supply inventory accurately.Sort and deliver incoming mail and prepare outgoing mail and packages.Assist with onboarding new hires, including taking badge photos and creating user profiles.Maintain conference rooms, training rooms, and kitchen cleanliness and report maintenance needs.Support meetings and events by managing calendars, scheduling, and coordinating catering.Anticipate office personnel needs and take proactive steps to support productivity.Review and code invoices promptly and accurately.

Essential Skills

Minimum of 2 years of experience in administrative support.2+ years of supporting executive or management staff.Proficiency in Microsoft Outlook, Excel, Word, and general computer skills.Strong interpersonal and communication skills.Attention to detail and problem-solving abilities.

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Job Type & Location

This is a Contract position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Feb 23, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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