JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Receptionist / Accounts Administrator (m/f/d)

You are acting as the first point of contact for all staff, contractors and visitors attending site, projecting a professional and welcoming image of the client and providing a wide range of support services to departments at post.  

Key Responsibilities 

Manage sign-in process for vendors and visitors with professionalism and hospitality. 

Vendor Management 

Ensure prompt and appropriate follow up action is taken where necessary with regards to messages or enquiries noted. 

Efficiently manage all meeting room calendars and incoming booking requests. 

Ensure that rooms are prepared and cleared before and after all meetings.  

Ensures security and confidentiality measures are always adhered to. 

Manage the reception/utilities invoices email inbox, responding to emails accurately and efficiently.  

Provide administration support to the FM team at Posts, including booking of SRP appointments, ordering stationery and other such administration functions that arise. 

Process and verify incoming invoices against work orders and receiving documents

Reporting and Documentation

Your Skills & Experience  

Previous experience within a customer service environment providing reception services to the highest standard. 

Excellent verbal and written communication skills. 

Excellent spoken English and local language. 

Professionalism and competency when interacting with clients, visitors and answering incoming calls.  

Ability to handle complex instructions.  

Excellent computer skills and the ability to learn new systems and platforms.  

Solid understanding of accounting principles and practices 

Knowledge of accounts payable processes and best practices 

Familiarity with payment terms, taxes, and compliance requirements 

Experience with three-way matching (purchase order, receipt, invoice) 

Experience managing utility payment processes and tracking 

Understanding of utility billing cycles and common billing structures 

Ability to analyze invoices for errors or irregularities 

Experience building and maintaining vendor relationships 

Knowledge of vendor master file management 

Familiarity with payment prioritization strategies 

Strong analytical skills to identify discrepancies and resolve payment issues 

Ability to reconcile accounts and resolve inconsistencies 

Critical thinking skills to identify process improvements 

Problem-solving abilities related to payment disputes 

Ability to explain payment policies to internal and external stakeholders 

Strong customer service orientation 

Ability to work collaboratively with cross-functional teams 

High level of organization and time management 

Ability to work under pressure and meet deadlines 

Detail-oriented with exceptional accuracy 

Discretion when handling confidential financial information 

Adaptability to changing priorities and workflows 

Self-motivated with ability to work independently 

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.

Help shape JLL

We look forward to receiving your application, stating your earliest possible starting date and your salary expectations.

Please understand that paper applications cannot be accepted and, due to reasons of data protection, will be destroyed.

Jones Lang LaSalle SE

Your contact:
Stefanie Korte

stefanie.korte@jll.com

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.