Job Title: Receptionist Job Description We are looking for a professional, courteous, and detail-oriented Receptionist to join our dynamic team. This role is essential to ensuring the smooth operation of our office by providing outstanding client service and reliable administrative support. **Responsibilities:** + Welcome clients and visitors, assisting with navigation around the office and guiding candidates to interviews. + Notify relevant personnel of arriving guests. + Maintain workplace security by issuing, checking, and collecting visitor badges, and keeping an accurate visitor log. + Personally deliver new employee badges and access credentials, ensuring all required documentation is completed and filed. + Ensure all visitors sign necessary forms, including badge issuance and safety protocols. + Keep updated records of active and former employees’ badges and home addresses for document or package dispatch. + Update monthly lists of terminated employees and verify the return and condition of company equipment. + Support various administrative tasks such as photocopying, note-taking, and travel arrangements. + Prepare meeting and training rooms, ensuring cleanliness and availability of refreshments and materials. + Answer and direct incoming phone calls to appropriate departments. + Coordinate confidential package deliveries with employees in other locations. + Report facility or IT issues and assist with ad-hoc administrative tasks. + Sort and distribute incoming mail. + Schedule appointments as needed. + Manage package deliveries and maintain strong relationships with courier services. + Ensure compliance with Polish labor protection laws by maintaining signed documentation. + Keep notice boards updated with relevant information. + Translate documents for the marketing team and distribute communications to employees. + Collect and file receipts for important document deliveries. + Maintain facility-related documents and service invoices. + Collaborate with teams to compile supply lists for office and coffee room needs. **Skills & Qualifications:** + Proven experience in receptionist, administrative, or client support roles. + Proficient in English (minimum B2-C1 level) and native-level proficiency in Polish. + Additional proficiency in another European language is an advantage. + Strong knowledge of MS Office applications. + Exceptional customer service and communication skills. + Excellent time management and adaptability in a fast-paced, dynamic environment. If you're a detail-driven professional with a passion for client service and administrative excellence, we’d love to hear from you. **Join us and become a vital part of our team!** **Start date** : ASAP **Location** : POL Katowice - Global Office Park, Building A2 Flrs 10 thru 13, Zabrska 19 **Contract** : Fulltime, 3 months of probation Location: POL Katowice - Global Office Park, Building A2 Flrs 10 thru 13 Language Requirements: English, Polish (Required) Time Type: Full time **If you are a California resident, by submitting your information, you acknowledge that you have read and have access to the Job Applicant Privacy Notice for California Residents (https://www.concentrix.com/resource/job-applicant-privacy-notice-for-california-residents/)**