Description • Greet and announce all visitors to appropriate corporate staff. • Log all guests and visitors using the building management system. • Issue temporary access cards to employees who require them. • Maintain a clean, welcoming, and professional reception area. • Answer incoming calls in a timely, friendly, and professional manner; route calls or take messages as needed. • Coordinate catering orders and deliveries for meetings. • Liaise with building management regarding billable reserved spaces to support meetings and events. • Submit and track work orders with building management to ensure timely resolution of issues. • Enter invoices into Coupa, as assigned by the Facilities Manager. • Create and deactivate employee access cards as authorized. • Oversee and maintain access card control for the Minneapolis corporate location. • Partner with building security to ensure timely activation/deactivation of access credentials. • Validate parking and maintain the approved staff parking list. • Maintain supplies in the wellness and first aid rooms. • Process AR (Access Request) forms for adding or removing employees’ physical access to the corporate office. • Maintain accurate floor plans and neighborhood assignments. • Update hoteling software to reflect assigned and unassigned desks. • Reconcile seating databases regularly to ensure accuracy of desk assignments. • Maintain the Facilities information and announcement page on internal Intranet site to ensure that staff are informed of updates and access or use of the office space. • Create dock authorizations for vendors and contractors requiring delivery dock access. Requirements + Strong verbal and written communication skills. + Able to communicate professionally with employees at all levels. + Proficient in Microsoft Outlook and Office Suite (Word, Excel, etc.); comfortable learning new systems. + Excellent organizational and time-management skills. + Detail-oriented with the ability to manage multiple tasks. + Professional demeanor and customer-focused approach. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .