Techno-commercial Strategy and Initiatives 

Understand the Techno-Commercial strategy and plan for Site  Contribute to the design of Techno-Commercial organization structure at Site level  Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan

Purchase Requisition (PR) Review 

Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR  Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.) 

 

Strategic Sourcing for Capex, Opex, Bulk Material & Services 

 Contribute to the strategic sourcing process by participating in activities such as: 

Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category  Preparing the request for information (RFI) document for bidder evaluation  Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)  Preparation of the Request for Proposal (RFP) document  Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors  Technical and Commercial bid evaluation of vendors  Conducting fact-based negotiations/e-auction with shortlisted bidders  Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA 

 Contract Preparation and Order Placement

Prepare contract document as per stated protocols & standard templates  Set up the approved contract record within the ERP system, using the appropriate system steps and functionality  Maintain the contract document for future reference as per defined document management policy  Send the contract to vendor and all identified stakeholders  Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements 

Procurement through Rate Contracts: 

   Based on approved NFA, prepare, review and issue rate contracts  Prepare master outline agreement (OA) in ERP system based on rate contract  Prepare PO / SO for procurement under valid rate contract  

Post Order Management 

Prepare Billing Break Up and get it uploaded in SAP, if applicable  Expediting of ordered materials for timely delivery  Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery  Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.  Facilitate closure of contracts and take necessary actions  Manage inbound logistics services for other Ex-Works Domestic Supplies  Execute contingency plans in case of immediate business requirements  

 Supplier/ Vendor Identification and Onboarding 

Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation  Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments  Check details of forms submitted by vendor for their completeness and validity of documents  Interact and take approval of Quality/ User/HSE department for vendor assessment if required   If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor  Populate required data and documents into MDG/Ariba system to get vendor code created in SAP 

Supplier/ Vendor Performance Management 

Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as: 

Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated  Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment  Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level  In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters  In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement  

Supplier/ Vendor Engagement  

Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business  

Data Analytics 

Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories  Identify and seek opportunities to improve efficiency and value by analysing data  Contribute to action planning and implementation based on data analytics performed for assigned categories 

Governance and Audit Management  

Monitor and ensure adherence to defined governance protocols at team level; Report on KPIs to measure success of Techno-commercial governance in team  Provide guidance in preparing responses to Category-specific audit queries 

Risk Management 

Identify all procurement risks for different categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)  Evaluate & prioritize the identified risks on their likelihood, impact and controllability  Prepare risk mitigation plan and update the category risk register 

Any graduation degree, Preferable B. Tech. 

 3-7 Years of overall work experience.