PCSI is looking for a Purchasing Specialist to coordinate purchases across its corporate departments and job sites. The Purchasing Specialist prepares and reviews documentation related to purchase orders and plays a key role in keeping an audit trail to ensure PCSI's purchasing processes follow regulations. This position also maintains records of and relationships with vendors and trains employees across departments on making purchase requisitions that meet established guidelines.
We're looking for someone with experience in purchasing who is organized and comfortable overseeing processes in a highly regulated environment. This role is based in south Austin, TX.
Benefits Include:
Annual bonus of up to 6%. 21 days of PTO per year, in addition to all federal holidays. Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier. 401k plan with matching on contributions up to 6%.Who We Are:
PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, and partnerships. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.
What You'll Do as Purchasing Specialist:
Coordinates purchases with corporate staff, site employees and vendors for the purpose of ensuring delivery of products, accurate allocation of funds and/or adherence to district guidelines and fiscal regulations.
Evaluates documentation (e.g. vendor information, requisitions, orders, bids, etc.) for the purpose of ensuring proper use of PCSI funds in the acquisition of supplies, equipment and/or services to include purchasing where needed. Maintains a variety of manual and electronic documents, files and/or records (e.g. purchase orders, vendor files, etc.) for the purpose of providing the required documentation and an up-to-date reference audit trail for compliance. Prepare the quotes and review the bid documents for the purpose of acquiring necessary resources to support operations within budget. Prepares written materials (e.g. purchasing reports, order forms, vendor documents, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Provides information on electronic purchase order system, administrative procedure, service, regulation, etc. to train other employees and/or communicate with appropriate parties. Processes purchase requisitions for the purpose of ensuring compliance with federal and state regulations in the acquisition of supplies, equipment and services. Responds to inquiries from a variety of internal and external sources for the purpose of providing information, directions and/or appropriate referrals. Maintain an equipment tracker and a separate Vehicle and Trailer tracker, for the company to track major equipment and conducts audits of inventory. Responsible for all vehicles and Trailer purchases for PCSI. Account Manager of Corporate Vendors/Suppliers including managing accounts and credit cards for authorized employees. Maintains the relationship between PCSI and Vendor/Supplier. Responsible for reviewing and obtaining authorizations and submissions for all invoices connected to POs. Responsible for the sale of all major assets to include obtaining fair market value using existing industry standards, auditing all paperwork to ensure an up-to-date reference audit trail for compliance. Responsible for all registration renewals for all vehicles and trailers to include processing the renewals for all assets registered in Texas.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What You'll Need:
High school diploma or GED required, with associates/vocational school degree in job related area or equivalent combination of training and experience. Minimum five (5) years of experience in all areas of purchasing required. Experience with Unanet accounting software a plus.Knowledge, Skills and Abilities:
Requires knowledge of PC functions and software. Operation of windows applications, MS Word, MS Excel, etc. and related applications. Strong time management skills with ability to work well under pressure, multi-task and handle multiple priorities. Detail oriented with high level of accuracy and organizational skill. Advanced written and oral communication skills. Excellent analytical and problem-solving skills. Self-starter with the ability to work both with minimal supervision and as a team player at the same time.Other Requirements:
Ability to pass criminal, drug, financial, and driving screening. May need to have the ability to legally drive a company vehicle. Travel may be required, up to 10%.All veterans and/or persons with all types of disabilities are strongly encouraged to apply!