Posting Detail Information Working TitlePurchasing Operations Coordinator Position LocationFort Collins, CO Work LocationPosition qualifies for hybrid/in-office work Research Professional PositionNo Posting Number202501355AP Position TypeAdmin Professional/ Research Professional Classification TitleProf/Indiv Contrib I Number of Vacancies1 Work Hours/Week40 Proposed Annual Salary Range$55,000-$60,000 Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date10/27/2025 Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on10/13/2025 Description of Work Unit TheWalter Scott, Jr. College of Engineering (https://www.engr.colostate.edu/) atColorado State University (https://hr.colostate.edu/prospective-employees/) consists of about 3,000 students enrolled in BS, MS, and PhD programs, 145 tenure-track and non-tenure-track faculty, and over 400 support staff and research scientists. TheOffice of the Deanmanages national accreditation for the College’s ten academic programs. The College conducts more than $75M of sponsored research annually in multiple buildings totaling more than 500,000 square feet of space, including classrooms, laboratories, centers and institutes. TheEngineering Business Office (https://www.engr.colostate.edu/operations/ebo/) works closely with the CSU offices of Procurement, Business and Financial Services, the Travel Desk, and Telecommunications to coordinate the activities of the college with the university and to ensure compliance with and adherence to broader university initiatives and policies. Position Summary The Purchasing Operations Coordinator engages in operational work activities by serving as a subject matter expert on all purchasing matters for faculty, staff, and students of the college. This role is responsible for participating in developing and executing operational procurement strategy for the college by utilizing wide-ranging knowledge of varied purchasing, including Federal, State, and University policies and regulations. The position must utilize creative problem-solving skills to develop solutions for complex concepts by working independently to interpret and communicate university regulations and policies for overall procurement compliance. This role is responsible for analyzing and reporting on purchasing productivity for the entire unit on both regular and ad-hoc basis. The successful candidate will work collegially and in cooperation with the departments and units across the college and the campus community. Successful applicants must have strong written and oral communication skills, excellent interpersonal skills, a commitment to customer service, and impressive organizational skills.Adaptability and the ability to work well with others are critical. The successful candidate must be legally authorized to work in the United States by the proposed start date. The College will not sponsor a visa for this position. Required Job Qualifications + Bachelor’s degree + Demonstrated knowledge of Federal, State and University purchasing procedures + Strong written and verbal communication and interpersonal skills + Customer service experience + Ability to interpret and convey policy and procedure at a large, complex institution Preferred Job Qualifications + Six (6) or more years of progressively responsible experience in business operations + Professional experience utilizing CSU’s Kuali Financial Systems for purchasing actions (requisitions, disbursement vouchers, internal orders, etc.) Essential Duties Job Duty CategoryProcurement/Purchasing Operations Duty/Responsibility + Evaluate the best purchasing method per each unique instance (i.e., purchase order, disbursement voucher, Procurement card, etc.) and prioritize amongst a diverse workload of regularly changing tasks with competing levels of importance + Serve as subject matter expert for both department and research personnel by providing effective procurement guidance in support of the College’s research programs and mission. + Analyze work flow and work product of procurement unit and make recommendations when improvement opportunities are identified. Percentage Of Time60% Job Duty CategoryPolicy Interpretation and Enforcement Duty/Responsibility + Analyze purchase requests for compliance with Federal, State, University, and College policy and procedure. Determine the most appropriate method for policy enforcement per the severity and frequency of non-compliance (verbal warning, documented warning, formal violation process) + Ensure personnel are compliant with conflicts of interest related to purchasing matters. + Direct employees about policy and procedures related to procurement and PCard. Percentage Of Time15% Job Duty CategoryReporting Duty/Responsibility + Work with the Office of Sponsored Programs, CSU Foundation, STRATA , WSCOE Advancement, Department of Business and Financial Services, Vice President for Research Office, internal and external auditors, College department heads, business officers, fiscal officers, and faculty on matters related to reporting on procurement activities and trends. + Provide monthly reports to managers responsible for daily operations, and provide strategic administration support for domestic and international initiatives by the College. + Assist with data collection, analysis, and report preparation to achieve deadlines on University or sponsor requests for information. Percentage Of Time10% Job Duty CategoryWorkflow Training and Process Improvement Duty/Responsibility + Develop handbooks and operating manuals for internal and external staff. Draft and announce changes and updates across multiple departments as necessary. + Serve as a college Leader on Kuali Financial Systems. Provide internal and external training, both verbally and in writing, on purchasing, PCard, and reporting. Percentage Of Time10% Job Duty CategoryOther Duties as Assigned Duty/Responsibility + Support department and Business Operations Manager with administrative projects as needed. + Provide service outside the scope of normal job duties, such as committee work, commission and/or council membership, serving as an advisor, coach, collaborator, mentor, or on a task force, community and/or civic engagement, search committee activities, participation in professional organizations to advance the university and/or college’s scholarly and academic reputations, and volunteer (e.g., assist with commencement, conferences, fairs, move-in days, college and university events outside of immediate job responsibilities, etc.). Percentage Of Time5% Application Details Special Instructions to Applicants For full consideration, please upload a cover letter that clearly addresses the minimum and preferred qualifications for this position, your resume/CV, and the contact information for three professional references by 11:59pm (MT) on October 13, 2025. References will not be contacted without prior notification to candidates. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Conditions of EmploymentPre-employment Criminal Background Check (required for new hires) Search ContactMandi Hinson, Mandi.hinson@colostate.edu EEO Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). + * The successful candidate must be legally authorized to work in the United States by the proposed start date. The Department will not sponsor a visa for this position. Will you be legally authorized to work in the United States by the proposed start date? + Yes + No Applicant Documents Required Documents + Cover Letter + Resume or CV Optional Documents