Job Title: Purchasing Administrative Assistant
Job Description

The Purchasing Administrative Assistant provides dedicated administrative support to the Vice President of Purchasing and the purchasing department. This role focuses on coordinating purchase orders, handling a high volume of incoming calls, maintaining accurate documentation, and supporting inventory and supplier management. The position is ideal for a detail-oriented professional who enjoys working in a fast-paced, growth-oriented environment and contributing to the efficiency of purchasing operations.

ResponsibilitiesProvide comprehensive administrative support to the Vice President of Purchasing and the purchasing department.Perform general office duties, including photocopying, faxing, filing, and scheduling appointments for the purchasing team.Assemble, update, and distribute training materials and price binders with a high level of accuracy.Answer incoming calls professionally, including calls from third-party delivery drivers, and route them to the appropriate person or department.Assist with lost or delayed delivery issues by providing clear directions and information to drivers and internal stakeholders.Attend required office meetings and contribute to discussions regarding purchasing processes and improvements.Create, process, and follow up on purchase orders to ensure timely delivery and resolve issues that arise.Prepare and examine packing slips, verify that purchase order numbers are correct, and confirm that materials are ready to be shipped.Work within systems such as FMS, CRM, ERP, TCMS, and Pick systems to support purchasing and inventory activities.Distribute incoming mail to the appropriate individuals or departments in a timely manner.Assist buyers with ERP system maintenance, including updating vendor information and receiving materials in the system.Support the administration of company inventory, including tracking items such as sprinkler heads and monitoring inventory availability.Assist in maintaining strong supplier relationships by providing timely communication and support.Help resolve invoice issues by coordinating with internal teams and external vendors as needed.Collaborate with material pullers to resolve questions and problems related to orders and material availability.Work with designers and layout technicians to identify and resolve stocklisting errors.Ensure compliance with all operating policies, procedures, plans, and programs related to purchasing and inventory management.Perform data entry tasks accurately to support purchasing, inventory, and reporting requirements.Support continuous improvement efforts within the purchasing function by identifying opportunities to streamline processes and enhance accuracy.Essential SkillsHigh school diploma or GED is required.A minimum of 3 years of administrative experience is required.Significant experience with Microsoft Office programs, with a strong focus on Excel, is required.Ability to think strategically, make sound decisions, and produce accurate and timely results is required.Strong ability to build positive working relationships with multiple levels of employees and management is required.Demonstrated integrity, professionalism, and commitment to company values are required.Excellent organizational skills and attention to detail are required.Ability to follow up on tasks and assignments in a timely manner is required.Excellent written and verbal communication skills are required.Ability to perform basic business mathematical functions is required.Ability to work with minimal supervision while maintaining high productivity is required.Ability to work effectively in a team environment is required.Experience handling a high volume of phone calls in a professional manner is required.Proficiency in data entry with a high degree of accuracy is required.Experience supporting purchasing activities, including purchase order creation and follow-up, is required or strongly preferred.Additional Skills & QualificationsPrevious experience in purchasing, manufacturing, or warehousing is a plus.Previous experience working with an ERP system is a plus.Experience working with systems such as FMS, CRM, ERP, TCMS, or Pick systems is highly beneficial.Experience with inventory administration, including tracking availability and resolving discrepancies, is an advantage.Ability to troubleshoot issues related to deliveries, invoices, and stocklisting is beneficial.Comfort working in a fast-growing organization and adapting to evolving processes is preferred.Demonstrated ability to manage multiple priorities and handle detailed work accurately is valued.Work Environment

This is an in-office position within a purchasing and administrative setting. The role involves regular use of office equipment such as computers, phones, copiers, and scanners, as well as frequent work within systems including FMS, CRM, ERP, TCMS, and Pick systems. The environment is fast-paced due to significant organizational growth, with frequent interaction with buyers, designers, layout technicians, material pullers, and other internal teams. The position requires consistent on-site presence to handle incoming calls, coordinate deliveries, manage documentation, and support the purchasing team’s daily operations.

Job Type & Location

This is a Contract to Hire position based out of Barberton, OH.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Barberton,OH.

Application Deadline

This position is anticipated to close on May 28, 2026.

\n

\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

\n\n

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

\n\n

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

\n\n