Job description / Role Job Type
Full Time Job Location
Basra, Iraq Nationality
Any Nationality Salary
Not Specified Gender
Not Specified Arabic Fluency
Not Specified Job Function
Administration & Secretarial Company Industry
Oil & Gas Wood is recruiting for a PRO / Administration Coordinator

Wood is recruiting for a PRO / Administration Coordinator to join its Iraq business unit focusing on ensuring the smooth operation of office activities within our oil & gas operations for a major onshore brownfield project in Basra, Iraq on a 6/1 work schedule.

This role is a full-time on-site role in Basra, Iraq with travel requirements.

Responsibilities

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a PRO / Administration Coordinator to join its Iraq business unit focusing on ensuring the smooth operation of office activities within our oil & gas operations for a major onshore brownfield project in Basra, Iraq on a 6/1 work schedule.

This role is a full-time on-site role in Basra, Iraq with travel requirements.

The role

This is an exciting opportunity for an experienced PRO / Administration Coordinator to join our Iraq business unit.

Our clients and projects

Designing the future. Transforming the world.

Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.

Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region.

What we can offer Meaningful and interesting projects delivered to high-profile clients and complex projects in Iraq Commitment to diversity and inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market Medical insurance: ensures inpatient and outpatient medical care is available should you require treatment Commitment to continued professional development; development plans that are tailored to your individual needs and interests Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession Long service award: Wood values the commitment and loyalty of our people. Celebrating long service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5-year service milestones Job objectives

The PRO / Administration Coordinator will play a key role in ensuring the smooth operation of office activities within our oil & gas operations. This position involves coordinating daily PRO and administrative tasks, managing logistics and documentation, and supporting both management and staff to maintain efficient workflows.

Key responsibilities Liaison with government authorities, ensuring smooth processing of permits, visa, and residency applications Compliance and record keeping, maintaining accurate records of permits, visa and residency documents Collaboration with HR and legal teams to ensure employees have the necessary legal documents to work and reside in the country Support social security related topics with Ministry of Labor and Social Affairs Ensure company registrations are updated within the relevant government entities Oversee daily office administration, including logistics support (PSD, VRF, PPE, OFP coordination, visa issuance, and timesheet corrections) Manage documentation and maintain accurate records Facilitate internal and external communications in English and Arabic Organize and coordinate meetings, including agenda preparation and minutes Draft, review, and format reports, correspondence, and presentations Monitor office supplies and manage related procurement and logistics Provide administrative support across departments to maintain professional standards Qualifications

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. Even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected:

Bachelor's degree in business administration, management, or a related field 5-7 years of experience in PRO and administration, office coordination, or related roles Strong organizational and multitasking capabilities Excellent communication skills in English (written and spoken) Proficiency in MS Office Suite, email, and scheduling tools High attention to detail and effective problem-solving skills Ability to work independently and within a team environment Prior experience in the oil & gas or industrial sector is an advantage About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

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