Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

*Please be informed that this role is in the pooling stage, meaning, a talent pipeline in anticipation of future roles. We might not have an immediate opening for this role, no definite timeline to call you back, but we are likely to be hiring soon as our team is constantly growing and looking for talented people. 

 

Qualified applicants will be invited to take part in the initial screening and interview process of the talent acquisition team. If successful, they will be placed in the talent pool and contacted as soon as the position opens.*

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Job Brief:

The Proposal Specialist (Marketing Specialist) will generally support the Bid Manager and/or Associate Bid Director leading the bid, having read and understood the client requirements. They will devise draft bid programmes, coordinate inputs from Subject Matter Experts and track progress against tasks and individuals for reporting to the Bid Manager. The Marketing Specialist will work collaboratively with technical and operational colleagues, writers, graphic designers and the leadership team. The role will mainly be responsible for preparing responses to RFQS, SOQs, and Pre-qualifications.

Aside from supporting bids, the role requires proactive engagement in ad hoc tasks around general bidding best practice, including but not limited to: driving bid knowledge management through the breakdown of bids into a bid library; collaboration with the knowledge team to log model responses and useful information; collaboration with graphic designers to support on ad hoc, simple graphics requirements; and supporting the leadership team to develop processes, tools and guides around bidding.

 

Duties and Responsibilities:

Lead mid-size proposals and task ordersParticipate in Go /No Go and green light analysis / readiness to bid assessment in partnership with bid / capture managers. Update CRM data as needed to maintain accuracyContribute to RFQS, SOQs, and Pre-qualifications proposal planning, including win strategy development, applying win plan, messaging, and discriminators in deliverablesDevelop compliance matrices, identify required items, and create proposal plan and schedulesCreate drafts and organize narratives and sections for experience, people, executive summaries or cover letters. Develop section content plan/ templates to guide writersOrganize and manage content for reviews and manage the recovery and implementation of comments and finalization of documents and complianceCoordinate with subcontractors to gather required data and provide guidanceCollaborate with graphic designers to support graphic design requirements and coordinate final productions. May also follow branded templates in performing document layoutCollaborate with knowledge team to log model responses and useful informationProvide support in general bidding practices by driving bid knowledge management through the breakdown of bids into a bid libraryUpdate and maintain bid and project profile libraries, including filing completed proposals and CVsMaintain trackers and identify useful/updated standard content for enhancement of bid resourcesUndertake support research, including the collection of project profiles, mining Salesforce, searching internal databasesMaintain standard supporting documentation for bids such as company certificates, standard responses, company reportsPerform moderately complex tasks in compliance with service level agreement, process, policies, and proceduresContribute specialized expertise to different assigned projects and process improvement initiatives. Provide key updates to Team Lead and ManagerEscalate issues and recommend resolutions to the Team Lead. May support junior members of the team in addressing routine issues within the assigned processes

Qualifications

Minimum Requirements:  

Amenable for night shift schedule - 9PM to 6AM

Open for hybrid set-up (2-3x per week)

Bachelor’s degree in Communications, Journalism, Business, Marketing, or equivalent combination of experience and education.At least four (4) years Bid support experience, preferably within a professional services firm in a similar industryStrong knowledge of marketing best practices and procedures, work processes, and tools as related to proposal management of RFQS, SOQs and Pre-qualificationsExperienced in proposal and presentation writing and production Intermediate proficiency in MS Office tools such as Word and PowerPointUnderstanding of graphic design and an eye for communicating content visually – can effectively use our brand guidelines and work with our corporate identitySkills in Adobe Creative especially InDesign and Salesforce experience would be highly regarded

 

Attributes:  

Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors, discrepancies & issues. (Attention to Detail)  

Ability to gather, integrate, validate, and analyse relevant data to develop resolutions, findings, and recommendations. (Analytical Thinking)    

Ability to maintain a high level of collaboration among multiple internal and external stakeholders to effectively arrive at solutions and develop initiatives. (Collaboration)   

Additional Information

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.