The Project Specialist plays a critical role in supporting cross-functional client engagements by driving coordination, documentation, and execution across complex project environments. This individual partners closely with Project and Program Managers to ensure timelines, deliverables, and client expectations are consistently met while maintaining a high standard of operational rigor. This role is best suited for someone who brings direct experience within a Contract Research Organization (CRO) environment and understands the nuances of working in MedTech and/or pharmaceutical product development. The ideal candidate is highly detail-oriented, thrives in structured and regulated environments, and is comfortable managing multiple concurrent projects while “speaking the language” of clinical and product development teams.

Key ResponsibilitiesTrack and manage project performance against defined scope, timelines, budgets, and quality expectationsDevelop, maintain, and update detailed project plans, schedules, and documentationCoordinate project milestones, deliverables, and action items to ensure on-time executionPartner with Project/Program Managers to support successful delivery of client engagementsPrepare and deliver client-facing communications, status reports, and progress updatesFacilitate alignment across internal teams, external partners, and client stakeholdersCoordinate with vendors and third-party partners to ensure timely and accurate service deliveryMonitor risks, dependencies, and scope changes; proactively identify issues and escalate as neededMaintain structured project documentation in compliance with regulated industry standardsOrganize and support meetings, workshops, and working sessions, including agenda development and follow-upsParticipate in client meetings, project reviews, and governance forumsContribute to continuous improvement efforts, including lessons learned and process optimizationQualificationsRequiredBachelor’s degree in Business, Life Sciences, Engineering, or a related field (or equivalent experience)3+ years of experience within a Contract Research Organization (CRO) in a project coordination, project specialist, or similar roleDirect experience supporting projects within MedTech, medical device, or pharmaceutical environmentsStrong understanding of clinical, product development, or regulated industry processes; ability to effectively “speak the language” with technical and clinical stakeholdersDemonstrated experience managing multiple projects and timelines in a fast-paced, client-facing environmentProficiency in project management principles, tools, and best practicesExcellent written and verbal communication skills, including experience developing client-ready materialsStrong organizational skills and exceptional attention to detailAbility to proactively manage priorities, anticipate needs, and drive tasks forward independentlyCollaborative mindset with the ability to work effectively across cross-functional teamsClient-service orientation with a professional and solutions-focused approachPreferredExperience supporting clinical trials, product development, or regulatory-driven programsFamiliarity with medical device development lifecycle and regulatory frameworks (e.g., FDA, ISO standards)Experience working in consulting or client-services environmentsHands-on experience with project planning and tracking tools (e.g., Smartsheet, Microsoft Project, Jira, or equivalent)PMP, CAPM, or other project management certification (or progress toward certification)

Work Environment

This role is based in Providence, RI, within a hybrid work model where you work on-site approximately two to three days per week and remotely on other days. You will have your own dedicated workspace when on-site, supporting focused, organized work on multiple concurrent projects. The environment is collaborative and mission-driven, with a strong emphasis on accelerating medical technology innovation and bringing life-improving devices to market. You will work closely with cross-functional teams in clinical research, regulatory, engineering, and related disciplines, using tools such as Excel, SmartSheets (where applicable), and the broader MS Office suite to manage project documentation, reporting, and communications. The culture emphasizes professional growth, structured processes, and clear communication in a fast-paced yet supportive setting.

Job Type & Location

This is a Permanent position based out of Providence, RI.

Pay and Benefits

The pay range for this position is $70000.00 - $100000.00/yr.

Medica, vision, dental, 401k, HSA

Workplace Type

This is a hybrid position in Providence,RI.

Application Deadline

This position is anticipated to close on Jun 4, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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