NY HELP No Agency SUNY System Administration Title Project Manager & Special Assistant to the Office of Diversity, Equity, and Inclusion Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $67000 to $72000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel Percentage 0% Workweek Mon-Fri Hours Per Week 40 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 353 Broadway City Albany State NY Zip Code 12246 Duties Description The Project Manager & Special Assistant will provide senior-level administrative and operational support to the Interim Chief Diversity Officer (CDO), as well as to other members of the Office of Diversity, Equity, and Inclusion (ODEI). This individual must exercise sound judgment in prioritizing tasks, have the ability to manage multiple assignments, and handle sensitive information with discretion. This role requires consistent interaction with senior executives across SUNY and involves maintaining high levels of professionalism and confidentiality. Key Responsibilities: - Oversee and manage the daily operations of the ODEI office, including: Scheduling meetings and managing calendars for the Senior Vice Chancellor/System CDO; Drafting correspondence, meeting agendas, and briefing materials; Reviewing and approving supply requisitions; and Monitoring and tracking the office budget - Coordinate complex travel arrangements and process related reimbursements - Provide support for planning, coordinating, and executing events - Manage contact and communication databases, including updating and distributing campus contact lists; Maintaining system-wide listservs - Conduct research and gather data to support special projects, initiatives and policy implementation - Prepare presentations, reports, and other materials for internal and external meetings - Coordinate responses to key stakeholders on behalf of the Office - Serve as liaison between ODEI leadership and internal/external stakeholders, delegating tasks to appropriate staff or departments when necessary - Maintain confidential records, correspondence, and files with discretion and accuracy - Assist in drafting and finalizing official documents such as letters, memos, and invitations - Tracking trends and initiatives related to diversity, equity, and inclusion across the SUNY system - Collaborate effectively with other SUNY System Administration offices to support ODEI goals - Perform other duties as assigned Minimum Qualifications Required Qualifications:- Associates degree and at least two years of experience in providing administrative support, project management guidance/ownership, and/or similar; or Bachelor's degree - Demonstrated success in researching gathering data related to complex policy issues. - Proficiency in Microsoft Office Suite, and high level of flexibility in adapting to and using new technologies and platforms - Strong oral and written communication skills - Ability to work independently and as part of a team, with excellent interpersonal skills - Ability to turn around projects quickly and thoroughly - Ability to manage multiple priorities Additional Comments - Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $67,000-$72,000 annually.- Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. 13 days of paid holidays per year; 21 days of vacation and 21 days of sick time accrued each year. Please see our MC benefits summary for additional information: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/MC13-Unclassified-Benefits-at-Glance-Jan-2025.pdf- Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union.- This position will be based in Albany, NY, working in the office Monday - Friday. - Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.SUNY System Administration Benefits:SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:- Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.- Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.- Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.- Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.- Explore our full benefits offerings here: www.suny.edu/benefits Some positions may require additional credentials or a background check to verify your identity. Name Human Resources Telephone Fax 518-320-1565 Email Address hr@sysadm.suny.edu Address Street 353 Broadway City Albany State NY Zip Code 12246 Notes on Applying Please apply at this link: http://sunysystem.interviewexchange.com/jobofferdetails.jsp?JOBID=193268