Country South Africa City CAPE TOWN Workplace location CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF) Employer company TotalEnergies Renewables Southern Africa Domain Governance and Information, Industrial Projects, Operations, Secretarial/Administrative Support Type of contract Regular position Experience Minimum 6 years Context & Environment

TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.

 

About TotalEnergies Renewables International Middle-East & Africa (TTE-RI MEA):

Very competitive environment with Tier 1 renewables developers’ competitors;Very large Projects – up to 2GWp.

 

About TotalEnergies Renewables International (TTE-RI):

TERI operates in a strong growth and highly competitive environment.TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.These stakes require permanent coordination with business entities, the Branch and Company. Activities

The main objective of this position is to coordinate document control activities to ensure that the Project meets the planned progress milestones:

 

Document Control: Ensure that the eDMS Contract setup for each contractor is set up correctly for the SAL Wind Project and day to day managementAssist External contractors with eDMS training as requiredEnsure that the Contractors MDR is up to dateEnsure that the team reviews the Contractors MDR timeouslyEnsure that the Master Document Distribution Matrix (MDDM) is up to dateEnsure that the New Prodom Technical Queries (TQ) & Contractor Deviation Request (CDR) modules are closed out timeouslyEnsure that quality checks on Contractors Document submittals are done timeously for distributionEnsure Contractor submittal imports and distribution to team is done timeouslyEnsure notification reminders are sent to team for urgent review and approvalsEnsure regular follow ups with Contractors if any documents are delayedCorrespondence Module: Create and send correspondence Letters/Notices issued to and received from ContractorsEnsure that New Prodom tickets and queries are closed out timeouslyMonitor the Contractor`s MDR progress against project milestones and assist with reportingEnsure Documents For Operations (DFO) are up to date, comprehensive and received timeously with the support of the project teamConduct regular on site Document Control Audits to ensure Contractor complianceEnsuring that all documentation is dully filed (both hard and electronic copy) with tracking logs up to date. Provide Document Control assistance to the Project teamSupport project team, contractors and service providers and ensure compliance of document control procedures are adhered to

 

Administration: Assist with various administrative functionsEnsure that the Project Communication Matrix is up to dateManage SharePoint/Teams Folder Structure and ensure team adherence to requirements Assist in providing reporting tools such as Status Report/Input Audit Report and any other form of monitoring reports required by Project Director, Construction Manager and QA/QC ManagerProvide support to the Snr Document Controller in continually improving both Company and Project specific Document Management procedures and processesProvide support to the SAL Document Controllers as neededEnsure all teams are trained on the eDMS and timeously schedule refresher/additional training for introduction to new system functions Candidate Profile A formal qualification in administration is preferable. Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller.  REIPPPP experience is highly recommended.Proven experience with Electronic Document Management System (EDMS) Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required. Knowledge of engineering documents and approval processes within projects. Working knowledge and experience in different types of filing systems and good communication and interpersonal skills Willingness to travel to site Intermediate computer skills MS Office, Word, Excel, Outlook, Microsoft Teams/SharePointAttention to detailAble to work independentlyA valid Driver’s license Additional Information TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.