Job Summary: About the Role & Team

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

The Project Coordinator is the catalyst that brings different teams together to solve challenges and cultivate results. This position focuses team members on the coordinated project goals and drives integration of design among all Walt Disney Imagineering teams. They lead efforts to integrate work across all studios and ensure a streamlined process workflow through all project phases from Blue Sky/Concept Development through Design, Implementation, Installation, and Close-out. The coordinator provides clear communication regarding deliverables and action items. This position handles scopes and tracks Owner Furnished items, guides production efforts, and orchestrates installation. Ideal candidates are able to consistently maintain a broad perspective project-wide to ensure that all aspects of the work are covered and no efforts are duplicated while being the center of communication and connection for a project team.

You will report to the Manager of Project Coordination.

This is a Project Hire role.

What You Will Do

Lead all aspects of a scope of work on a self-contained and defined project of appropriate size and complexity based on previous experience

Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors

Own responsibility for the development and documentation of scope lists, Project Strategies, deliverables matrices, etc. across all teams

Ensure integration of personnel, schedules, and teams for the Project

Compile and validate information needed for the development of the Project Program Book

Compile, validate, and reconcile project data including gate deliverables and project documentation

Facilitate team discussions (brainstorming sessions, strategy development sessions, etc.) in order to align the scope with the budget

Ensure that concept designs are accurately captured and understood by project teams to estimate, plan, and further design and implementation

Participate in the development of Project Capital Authorization Requests including driving the completion of detailed product line estimates

Monitor the implementation of project strategies and risk mitigations

Lead efforts to develop and implement strategies for scope documents for all production items purchased from outside vendors, including vetting, awarding, and handling all contracts

Coordinate Test & Adjust and Quality Assurance procedures for all production-based teams

Potentially coordinate on-site arrival of materials needed to construct, produce, install, and commission attractions

Prepare and participate in presentations to executive management regarding project design and status using judgment and discretion to develop content

Be the liaison for domestic and/or international research trips including any special arrangements, work sessions, logistics

Potentially coordinate outside media requests and special projects including small-scale media shoots for Media & Music

Potentially do research to support creative development including (but not limited to) historical content, artwork, imagery, architectural reference, etc.

Set priorities of the project team for meetings and communications

Coordinate Change Management information, define problems, and formalize recommendations for decision resolution

Have discretion to prioritize work deliverables and processes within agreed-upon plans

Be confident in making decisions on day-to-day planning of projects; Issues and recommendations that deviate from project objectives or schedule would be reviewed with other project leaders for final resolution

Partner with other project leaders in handling the scope and hiring outside vendors as well as the professional bid package for all project teams

Be the center of communication and collaboration for the Project Team

Connect with all levels of management within the project environment, with project partners, consultants, and vendors through conversation, presentation, and clear written correspondence

Connect with Studio Leaders and team Leads across divisions relative to status updates of schedule progress, design inputs required, completion of design landmarks, metrics on earned value, etc. in support of visibility, trust, and efficiency

Facilitate relationships through interpersonal communication

Note: Domestic and international travel may be required

Required Qualifications & Skills

2-3 years related experience - leadership experience, film/theater production, engineering, construction, project controls, or other Disney/Themed Entertainment projects (Internships will be considered)

Demonstrated Leadership experience (required)

An ability to be a highly organized self-starter with previous leadership experience

Ability to coordinate project development process and documentation including shop drawings, document control, punch lists

Ability to work through conflict and guide team members with problem-solving

Understanding of sourcing and procurement processes including contract administration

Ability to understand stakeholder needs and handle relationships

Ability to give and take direction, adapt to change, establish relationships, and work in a team environment

Understanding of scheduling, budgeting, and Disney standard

Exposure to and experience with outside vendors, and preparing professional bid packages

Ability to understand construction and installation processes

Ability to think strategically and tactically about complex issues and problem-solve to resolution

Ability to comfortably communicate in presentation, conversation, and written correspondence, to the project team, Senior Management, consultants, and partners

Demonstrated leadership qualities, interpersonal skills, and collaboration ability

Knowledge of Walt Disney Imagineering Disciplines and how they interrelate

Proven ability to organize and communicate project development process and documentation

Ability to read and understand architectural and technical drawings

Working knowledge of Microsoft Office Suite and Graphics programs for presentation

Working knowledge and understanding of an integrated design and production process with multiple studios

Ability to present in front of large groups

Education

Strongly prefer a 4-year undergraduate Degree in Business, Engineering, Theater, Environmental Design, or other Entertainment or Development-related field

Consideration will be made for those with more than 5 years’ experience and/or may be working toward a Degree

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.