Administrative Assistant / Project Coordinator

Rocky Hill, CT

Responsibilities

Manage service agreements including setup, renewals, changes, and cancellationsTrack contract expirations, generate renewal proposals, and communicate with customersSupport project setup by ensuring accurate contract details (pricing, scope, billing, schedules)Maintain project tracking tools (schedules, RFIs, change orders, WIP reports)Coordinate materials, purchasing, and deliveries for projects and field techniciansAssist with invoicing, payment tracking, and project documentationOrganize permits, project files, and closeout documentsSupport project teams with administrative tasks and reportingAct as a liaison between sales, operations, field teams, and vendorsProvide backup support to the Service Coordinator as needed

Qualifications

3+ years of administrative or project coordination experience in construction, engineering, manufacturing, or similar environmentExperience supporting project-based work (documentation, scheduling, purchasing, invoicing)Strong attention to detail and data entry skillsProficiency in Microsoft Office (Excel, Word, Outlook)Highly organized with ability to manage multiple tasks and projectsStrong communication and customer service skillsAbility to work in a fast-paced, deadline-driven environment

Job Type & Location

This is a Permanent position based out of Rocky Hill, CT.

Pay and Benefits

The pay range for this position is $55000.00 - $65000.00/yr.

Company offers a standard benefits package comprised of Health, Dental, Vision, PTO, etc.

Workplace Type

This is a fully onsite position in Rocky Hill,CT.

Application Deadline

This position is anticipated to close on May 31, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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