Project Coordinator

Drive Operational Excellence in Major Field Service Projects

Do you thrive in fast‑paced environments where precision, coordination, and readiness make all the difference? Are you energized by supporting large‑scale industrial projects and ensuring every moving piece is exactly where it needs to be? If you’re ready to play a pivotal role in delivering complex field service events, this opportunity is built for you.

Join Our Baker Hughes – Major Projects Operations Team

Our Major Projects organization supports some of the most complex and high‑stakes field service events across our global customer base—major outages, multi‑unit shutdowns, LTSA planned events, installation and commissioning scopes, and warranty claims. These projects demand disciplined planning, seamless logistics, and flawless execution.

As part of this team, you will help orchestrate the operational backbone that enables our Project Managers and field teams to deliver safely, efficiently, and on schedule. Your work ensures readiness, continuity, and the structured coordination required to execute mission‑critical events.

Partner with the Best

As the Project Coordinator, you will provide the operational rigor and logistical alignment that keep large projects moving. You’ll work closely with Project Managers, sourcing, logistics, planning, tooling, and QA teams to ensure materials, tooling, documentation, and mobilization elements are fully prepared ahead of execution.

This is a hands‑on coordination role where you will:

Maintain detailed readiness checklists and track long‑lead materials

Follow up with vendors, monitor PO status, and confirm logistics

Support daily execution tracking and maintain dashboards and action logs

Consolidate timesheets, documentation, and close‑out packages

Process warranty claims and ensure complete, accurate information flow

Your ability to manage detail, maintain structure, and keep teams aligned will directly influence the success of our largest field service events.

Job Description summary:

The Project Coordinator provides structured operational and logistical support for large, complex field service projects such as major outages, multi-unit shutdowns, LTSA planned events, and installation/commissioning scopes as well as warranty claims.

This role works closely with the Project Managers and functional teams (sourcing, logistics, planning, tooling, QA) to ensure materials, tooling, and mobilization elements are fully aligned prior to execution.

The Coordinator ensures readiness, continuity of communication, and disciplined tracking of execution milestones.

As a Project Coordinator, you will be responsible for:

Major Project Planning & Readiness

Maintaining and update detailed outage readiness checklists.

Coordinating with sourcing to expedite critical materials and monitor long-lead items.

Following up on vendor deliverables, PO status, inspections, and logistics confirmations.

Tracking tooling, calibration status, and shipping/return processes.

Supporting PMs with site briefing preparation and distribution to FSE’s and subcontractors.

Execution Support During Major Projects

Tracking daily progress against plan and update execution dashboards.

Maintaining internal action item trackers and change logs.

Collecting weekly FSE/contractor timesheets and consolidate for PM review & invoicing.

Supporting communication flow between PMs, planners, sourcing, and onsite teams.

Documentation & Reporting

Compiling outage/installation close-out documentation (reports, NCR resolution, punch lists).

Maintaining standardized templates, forms, and document libraries.

Supporting PM Leader with recurring performance reporting across major projects & Lessons Learned consolidation.

Warranty Claims

Receiving customer warranty claims, ensure completeness of information, validate and process for Project Management.

Fuel your passion

To be successful in this role you will:

Have 4+ years experience in coordination or planning role.

Have experience in industrial field service, heavy machinery, power generation or O&G

Have ability to manage large volumes of operational detail with high accuracy

Desired Characteristics:

Experience supporting large volumes of project documentation

Familiarity with ERP systems (Oracle, SAP)

Understanding of project financials and cost tracking.

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone.

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input.

Join us, and you can expect:

Contemporary work-life balance policies and wellbeing activities

Comprehensive private medical care options

Safety net of life insurance and disability programs

Tailored financial programs

Additional elected or voluntary benefits

You will be eligible to participate in Company-sponsored benefit programs, including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.

This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.

You will be eligible to participate in Company-sponsored benefit programs, including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.

This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.

 

 

The Baker Hughes internal title for this role is: Project Management Professional - Project Staff