Project Coordinator

1. Project Support & Coordination

· Assist in developing project plans, timelines, and schedules.

· Monitor project progress and follow up on deadlines, deliverables, and milestones.

· Help coordinate project team meetings and communication.

· Update project documentation and status reports regularly.

2. Communication & Collaboration

· Communicate with team members, vendors, and stakeholders to relay information or updates.

· Serve as a point of contact for internal and external project-related queries.

3. Documentation & Reporting

· Maintain accurate project records (e.g., contracts, schedules, reports).

· Track and document project changes, issues, and risks.

4. Administrative Support

· Schedule meetings

· Prepare and distribute project correspondence.

· Organize and maintain project files and digital folders.

5. Budget & Resource Tracking

· Help track project expenses and compare them against the budget.

· Assist with acquiring invoices and deposits.

· Coordinate procurement of materials or services needed for the project.

6. Risk & Issue Monitoring

· Identify and flag potential issues or risks to the project coordinator or manager.

· Help maintain a risk/issue log and follow up on resolution actions.

· Track new purchases on drawings and sketches.

· Assist in tracking warranty information.

7. Quality Control Assistance

· Assist in ensuring project deliverables meet quality standards.

· Help gather and organize feedback or evaluations related to project outcomes.

· Approving project to spec prior to issuing payment.