Job Description
We are seeking an on-site Project Coordinator or Construction Admin to join our team at a Data Center in Ashburn. You will support the Project Management staff and on-site foremen with data entry, payroll, scheduling, and other administrative duties.
ResponsibilitiesCollaborate with the Project Manager on submittals and RFI's.Track project progress and ensure tasks are completed on time.Answer phones promptly in a professional manner and assist with telephone overflow, ensuring coverage at all times.Support Project Managers with customer service calls, calls from the field, and delivery inquiries.Assist with billings and track and file service calls.Follow up on paperwork needed for Temporary Purchase Order revisions, including matching vendors’ packing slips and invoices with the appropriate orders.Contact vendors to expedite paperwork.Recreate forms and documents electronically as needed.Assist department personnel in expediting paperwork.Print architectural and electrical drawings to local plotter.Coordinate all service work including Service Calls, Time and Material, testing schedules, and quoted work on a daily basis.Create invoices for completed work and bill customers accordingly for all service centers.Perform collection efforts for unpaid invoices for all service centers.Manage multiple projects and deadlines with the ability to prioritize and complete tasks.Serve as a backup to the SPS Dept. admin as needed.Essential SkillsWorking knowledge and use of Microsoft Office PowerPoint, Word, and Excel applications.Basic use capabilities of ACCUBID and/or related Estimating software systems (preferred but not required).Working knowledge of Viewpoint or similar accounting software or related accounting system (preferred but not required).2-5 years of experience within the construction industry in a similar role.High school diploma.Additional Skills & QualificationsExperience in project coordination, administration, construction administration, and administrative support.Proficiency in Microsoft Office programs and data entry.Experience in document control, Microsoft Excel, project administration, and project coordination.Experience in reporting.Work Environment
This position is on-site at a data center in Ashburn. The work environment includes a desk in a cubicle within a trailer. Business attire is required, and PPE will be provided. Work hours can vary from 6-2, 7-3, or 8-4, totaling 40 hours per week.
Job Type & Location
This is a Contract to Hire position based out of Beltsville, Maryland.
Pay and BenefitsThe pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Beltsville,MD.
Application Deadline
This position is anticipated to close on Sep 6, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.