Job Title

Project Coordinator

Job Description Summary

We are seeking a detail-oriented and proactive Project Coordinator to support our Contract team. In this role, you will partner closely with the Programme Delivery Manager and Project Managers to streamline project setup, financial management, reporting, and compliance for multiple high-value projects across our Auckland and Waikeria Contracts.

This is a unique opportunity to join a long-term 20–25 year contract, offering exceptional stability, career development, and the chance to make a lasting impact in a highly significant environment.

Job Description

Key Responsibilities

Set up project files and create financial jobs in our internal systems.

Raise purchase orders, manage monthly project reconciliations, and assist with progress claims and invoicing.

Support procurement activities, including subcontractor pricing consolidation and preparation of tender documentation.

Draft and coordinate subcontractor agreements and ensure compliance with EHS, induction, and requalification requirements.

Maintain accurate project-related reporting for internal and external stakeholders.

Update asset registers, track warranties, and coordinate scheduled maintenance information.

Provide meeting support, cost control assistance, and project financial closeouts.

Assist with the preparation of project safety plans and EHS documentation.

Qualifications & Experience

Proven experience in administration or project coordination (Facilities Management or a similar environment preferred).

Proficiency in MS Office (Excel, Word, Outlook; MS Project advantageous).

Familiarity with financial software systems (JDE experience highly regarded).

Excellent organizational skills with the ability to work independently and manage competing priorities.

Strong written and verbal communication skills.

Understanding of Health & Safety requirements.

Knowledge of project management fundamentals is desirable.

Why Join Us

Be part of a 20–25 year, high-value contract that offers long-term career security.

Work as part of a site based team in either Auckland or Waikato.

Exposure to significant projects with real impact.

A collaborative and supportive team culture with strong opportunities for career growth.

Why Cushman & Wakefield

At Cushman & Wakefield, we foster a flexible, agile work environment built on autonomy and cutting-edge technology.

If you’re ready to make an impact on major projects while growing your career in a supportive environment, we’d love to hear from you.

Candidates must be eligible to work in New Zealand. Only shortlisted candidates will be contacted.

INCO: “Cushman & Wakefield”