Role Profile

Role title: Project Co-Ordinator

Function: Delivery South Asia

Department: VBT

Reports to: Senior Portfolio Manager

Location: Singapore

Join Us

Role purpose:

The Project Coordinator role exists within the Delivery South Asia of Vodafone Business Technology (VBT);

The Delivery South Asia team is part of a the APACME region, which design and deliver enterprise level technology solutions to Vodafone Business International (VBI) customers;

These solutions primarily consist of Unified Comms, Network Connectivity, Internet of Things, Managed Mobility, Cloud and Security; and

The Project Coordinator is responsible for the overall programme schedule, to ensure successful tracking and reporting throughout the project lifecycle, from planning to successful handover into business-as-usual operations, with a focus on meeting project commitments on time as agreed with the customer, through strong teamwork and pragmatism.

What you’ll do

Role Accountabilities:

Day to Day responsibility is to the Senior Portfolio Manager for the programme’s overall schedule;Works as part of a matrix-team of multi-talented people from across geographical locations, cultures and organisations, including Vodafone, its vendors and its customers;Analyse the project deliverables and manage cross-program dependencies to inform managers of schedule concerns, issues, and risks;Analyse supplier (internal and third party) schedules and work with them to achieve against the approved baseline schedule;Monitor governance standards across the portfolio, including tracking and updating project deliverables;Creation and maintenance of project/program trackers, tools and documentation;Assist with the preparation of consolidated material for project reports for regular review by key stakeholders;Attend inter-department and customer meetings to facilitate communication of schedule changes and their impacts to various operating groups;Oversee all communications within delivery groups WRT schedule compliance / deviation and managing the controls of schedule deviation (project change control);Assist with the compilation and distribution of monthly portfolio level reports;Use digital tools to enable decision making from Project/Program reports;Support Project/Program Managers in the planning process;Align schedule across workstreams for PM’s Low-Level Design and contractor resources, maintaining all inter-dependencies and resolving conflicts;Provide admin support across the portfolio, including documentation control, meeting scheduling, minute taking and database maintenance;Define and implement schedule change approval and tracking processes;Collaborate with peers working in other portfolios to ensure best practice and lessons learned are being shared;Promote the use of digital tools over manual processes and handoffs; andMaintain customer standards to handle proposed project change.Who you are

Core competencies, knowledge and experience:

1.Previous experience
-A successful track record of supporting complex customer projects within a fast-paced ICT or Telecommunications industry;
-Experience of working in a highly matrixed, agile organisation; and
-Previous Project Co-ordinator experience required who has experienced with the project management lifecycle.

2.Tools
-Strong digital skills across the whole O365 suite including PowerApps and PowerBI are desirable. MS Excel & MS Project knowledge is mandatory; and
-Experience of using other project support tools; such as SharePoint & project management reporting tools (e.g. Planview/SAP).

3.Communication
-Excellent interpersonal, organisational, communication and presentation skills, especially when working with remote team members and stakeholders;
-Established team player with the ability to build strong relationships with customers, vendors and internal stakeholders;
-A self-starter with a determination to succeed, balanced with appropriate tact and diplomacy; and
-Ability to manage from a distance, resources who work for other organisations.

4.Languages & Soft skills
-Mandarin speaking at a working level is mandatory:
-A dynamic approach to working in matrix teams, with a drive towards team empowerment and self-sufficiency;
-Pragmatic approach to problem solving and issue resolution;
-A keen interest in continuous improvement and digitisation; and
-Good integrity, respect for confidentiality, sound judgment and decision-making skills.

Technical / professional qualifications:
-Current PRINCE2 Foundation desirable
-Current PRINCE2 Practitioner desirable
-Other Project Management methodology certifications.
-ITILv3 or 4 desirable

Not a perfect fit?

Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about empowering people and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to still apply as you may be the right candidate for this role or another opportunity.

What's in it for you Who we are

We are a leading international Telco, serving millions of customers. At Vodafone, we believe that connectivity is a force for good. If we use it for the things that really matter, it can improve people's lives and the world around us. Through our technology we empower people, connecting everyone regardless of who they are or where they live and we protect the planet, whilst helping our customers do the same.

Belonging at Vodafone isn't a concept; it's lived, breathed, and cultivated through everything we do. You'll be part of a global and diverse community, with many different minds, abilities, backgrounds and cultures. ;We're committed to increase diversity, ensure equal representation, and make Vodafone a place everyone feels safe, valued and included.

If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, please refer to https://careers.vodafone.com/application-adjustments/ for guidance.

Together we can.