Job Title: Project Accounting Coordinator

Job Description

The Project Accounting Coordinator provides comprehensive accounting support to project managers throughout the entire project lifecycle, from start-up through closeout. This role focuses on accurate and timely billing, maintaining project financial data in the ERP system, and managing key compliance requirements. The coordinator partners closely with project managers and customers, supports the resolution of billing and compliance issues, and contributes to continuous improvement initiatives within the accounting function.

Responsibilities

Provide accounting support to project managers from project initiation through project close, ensuring financial activities align with project requirements and timelines.Prepare accurate monthly billing packets based on customer requirements, terms and conditions, and contract provisions, ensuring all necessary supporting documentation is included.Submit completed billing packets to customers by specified due dates, upload documentation into relevant customer or internal portals as needed, and post billings to the ERP system.Maintain and update the ERP system with project budgets, contracts, billing information, and other project data as directed by project managers.Manage project compliance items, including Project Insurance Certificates, enrollment in appropriate Wrap-Up Insurance Programs when applicable, bonds, Project Preliminary Notices, and UCC filings.Assist in resolving customer billing disputes by researching issues, coordinating with project managers and other internal stakeholders, and providing clear documentation to support resolutions.Support the resolution of compliance-related issues by ensuring required documentation is complete, current, and properly recorded.Cultivate strong, cooperative working relationships with internal and external customers that reflect and support the company\u2019s core values and consistently meet or exceed customer expectations.Make decisions in an attentive and safe manner to protect the health and safety of self and others while performing daily responsibilities.Utilize LEAN concepts and other continuous improvement methodologies to identify opportunities to improve efficiency in accounting operations, processes, and activities.Promote and model the company\u2019s mission and vision in daily work, interactions, and decision-making.Partner closely with project managers and other stakeholders to support project accounting activities, including accounts receivable, invoicing, month-end processes, and billing.Support contract time-and-material (T&M) billing by working with labor rates, tool rates, material rates, and related contract terms as part of the national accounting team.

Essential Skills

1+ years of experience in accounts receivable, billing, or project accounting.Experience working in the construction industry with either a general contractor or a subcontractor.Demonstrated experience with project accounting, including AR, billing, and invoicing processes.Ability to prepare accurate and complete billing packets in accordance with customer requirements, contract terms, and deadlines.Proficiency in working with ERP systems to enter, update, and maintain project budgets, contracts, and billing information.Familiarity with managing project compliance items such as insurance certificates, wrap-up insurance program enrollment, bonds, preliminary notices, and UCC filings.Strong collaboration skills with project managers and other internal stakeholders to support financial and operational project needs.Ability to investigate and help resolve billing disputes and compliance issues in a professional and timely manner.Strong attention to detail and organizational skills to manage multiple projects, deadlines, and documentation requirements.Commitment to safe work practices and consideration of health and safety in decision-making.Willingness to apply LEAN or other continuous improvement methodologies to enhance accounting processes.

Additional Skills & Qualifications

Bachelor\u2019s degree is preferred.Experience with contract time-and-material (T&M) billing, including labor, tool, and material rates.Experience in electrical contracting or similar construction-related environments.Comfort working with customer portals and document upload processes.Strong customer service orientation with the ability to build and maintain positive relationships with internal and external stakeholders.Interest in ongoing professional development and growth within a national accounting and finance team.

Work Environment

The Project Accounting Coordinator joins a national accounting and finance team that supports contract time-and-material work, including labor, tool, and material rate structures. Accounting and finance personnel are located across the country, and this role can sit fully remote. Candidates who live near an office may also work from a local facility if desired. Standard working hours are approximately 8:00 a.m. to 4:30 p.m. The organization operates multiple full-service offices in several locations and has a long-established presence as a premier electrical and communications provider serving customers nationwide. The culture emphasizes strong teamwork, supportive training, and a collaborative, fun environment where employees are encouraged to grow and many team members advance into new roles. The role involves regular use of ERP systems, customer portals, and standard office technology in a professional office or remote home-office setting.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.\u00A0

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $22.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
\u2022 Medical, dental & vision\n
\u2022 Critical Illness, Accident, and Hospital\n
\u2022 401(k) Retirement Plan \u2013 Pre-tax and Roth post-tax contributions available\n
\u2022 Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
\u2022 Short and long-term disability\n
\u2022 Health Spending Account (HSA)\n
\u2022 Transportation benefits\n
\u2022 Employee Assistance Program\n
\u2022 Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on May 26, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing\u00AE double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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