Job Title: Project Coordinator / Project Accounting CoordinatorOverview

We are seeking a detail-oriented and proactive Project Coordinator to support project teams with financial coordination, documentation, and administrative tasks throughout the project lifecycle. This role plays a critical part in ensuring project financial accuracy, compliance, and smooth coordination between field operations, accounting, and subcontractors.

Key Responsibilities

Project & Financial Coordination

Assist with accounts payable, including invoice review, processing, and purchase order (PO) trackingVerify and reconcile project expenses against approved budgets and forecastsSupport project billing activities and coordinate closely with the Accounting teamMaintain accurate, timely, and well-organized project financial records

Insurance & Compliance Support

Support project-specific insurance requirements, including OCCIP/CCIP enrollment when applicableRequest, track, and maintain Certificates of Insurance (COIs) for subcontractors and vendorsCoordinate subcontractor prequalification documentation and follow up as needed

Project Documentation & Controls

Assist with permit applications and required project documentationEnsure all records are properly submitted, tracked, and maintained in accordance with company and project requirementsSupport bids, submittals, RFIs, daily reports, and other project documentationMaintain logs and track the status of key project items

Project Setup & Administrative Support

Assist with new project setup and coordination of jobsite needs, including storage, supplies, signage, safety materials, and related logisticsPerform general data entry and provide ongoing project coordination support to project managers and field teamsRequired Skills & CompetenciesProject coordinationAccounts payable and project billingProject controls and expense trackingForecasting and budget reconciliationQualificationsMinimum of 3 years of experience in a project billing, project coordinator, or similar roleConstruction industry experience requiredStrong organizational skills with exceptional attention to detail and the ability to manage multiple prioritiesProficiency in Microsoft Office (Excel, Word, Outlook)Clear, professional communication skills with a proactive follow-up mindsetReliable, self-motivated, and comfortable working both independently and as part of a teamNotary Public certification preferred (or willingness to obtain upon hire; company-sponsored)Why This Role?

This is an excellent opportunity for a motivated professional who enjoys balancing financial accuracy, documentation, and hands-on project coordination in a fast-paced construction environment.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tampa,FL.

Application Deadline

This position is anticipated to close on Apr 15, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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