Job Title: Project Assistant

Aston Carter is seeking a Project Assistant for a firm within the AEC industry. This person must have AEC experience to be considered for the role.

Job Description

The Administrative Assistant will provide support to project managers, architectural, civil personnel, and occasionally to the President of the firm. The role involves assisting in managing calls, formatting and preparing specifications for the bid process, and writing specifications. The assistant will also format and prepare preliminary engineering and environmental reports, create and coordinate routing to printers, maintain the website, initiate legal advertisements for bidding processes, and prepare A.I.A. Contracts and forms. Additionally, the assistant will support the office administratively and assist in creating marketing documents, running errands, coordinating special events, developing PowerPoint presentations, supervising the receptionist desk, making travel arrangements, registering for meetings, and handling calls. Typing, editing, filing, faxing, copying, shipping, and maintaining master files are also part of the role.

Essential SkillsStrong background in administrative support and clerical work.Excellent customer service skills.Organizational skills.Meticulous work capabilities.Ability to multitask.Pleasant voice and even personality for receptionist relief.Willingness to learn all phases of engineering and architectural projects.Additional Skills & QualificationsBackground in Architecture, Engineering, and Construction (AEC).Work Environment

The work environment involves engaging with various departments within the firm, utilizing office equipment, and ensuring smooth communication across the company. The position may require running errands and covering the receptionist desk, emphasizing a cooperative and flexible approach to tasks.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jackson,TN.

Application Deadline

This position is anticipated to close on Aug 20, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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