BGIS is a progressive company operating within the Engineering industry dealing with Electrical Mechanical related works for commercial properties The Project Assistant role will require close liaison with the projects team and external contacts in order to process all paperwork ensuring that the clients and sites receive a professional and accurate service. Reporting to the Projects Director. 

•   Dealing with day to day enquiries from BGIS team and Clients
•   Producing Financial and statistical reports for contract portfolio
•   Working closely with the site teams by ensuring the following responsibilities are carried out in a timely fashion
•   Raising Work Orders for new contracts / jobs / quotes
•   Raising Purchase Orders and placing orders for engineers, sub-contractors
•   Completing all paperwork for monthly billing and Working with other Operational managers to ensure the              collaborative development of the projects business with effective team working and support of colleagues.
•   Raising and closing month PPMs for team
•   Supervision off all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
•   Ensuring all client files are maintained accurately and kept up-to-date
•   Processing timesheets / job sheets / expenses weekly
•  Provide leadership in identifying and specifying project opportunities and in delivering contractual                           commitments on secured projects.
•   Ensure that opportunities for the strategic development of projects are exploited to deliver increased turnover        and profitability.
•   Annual archiving of client files
•   Positively respond to both our internal and external customers through effective communication and personal        accessibility, while optimising contract performance.
•   Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and                   Company Legislation.
•   Ensure the provision of healthy and safe working conditions and that both clients and Company health and            safety policy and process is effectively implemented across both BGIS and subcontractor’s activities, and are          regularly review on each and every project. This will include the timely delivery of a Health and Safety file for          the works and full compliance with CDM regulations.
•   Processing of labour timesheets and engineers holiday and sickness records
•   Produce statistical reports on a weekly and monthly basis
•   Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries.
•   Ownership of all tasks through to completion.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!