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Coordinates and maintains project activities and status for multiple simultaneous projects. Takes the initiative on project administration responsibilities including meeting scheduling, obtaining documents, drafting meeting agendas or power points, compiling and distributing meeting notes as well as responding to inquiries. Assists with business requirements analysis and documentation.

JOB RESPONSIBILITIES 

Operating under the guidance of a Project or Change Management Manager, or member of management, tracks activities of multiple and simultaneous projects.  Develops activity list to identify project phase, activity, steps, owner, dependencies, status, risk, expenses, and deadline. Maintains Activity / Task List for each project.  Monitors deadlines and project progress of assigned tasks, identifying potential conflicts, issues, or risks. Assists in the development of measurement processes/methods for assessing progress towards goals and project outcomes.Assists with efforts towards process analysis including documenting workflow and business requirements.Drafts and updates project status and other power point presentations for team and management review and input.  May collect, format, organize, and maintain product image library and descriptions ensuring high-resolution images and descriptions consistent with brand standards and business requirements. Runs queries and reports as needed in support of projects or as requested by department or Location Leadership. Schedules recurring team meetings. Gathers and distributes agenda and documents for meetings. Responds to department email box and Heat Ticket requests.  As needed, contacts user to clarify needs.  Responds to inquiries according to operating procedures.  Takes the initiative to contact the appropriate resource to obtain information for the response.  Tracks inquiries, identifies trends, and suggests enhancements to material, tools, or procedures. Maintains project documents and tracks access to project repositories and grants access as directed.

MINIMUM Requirements

Education

Bachelor’s degree in Business, Marketing or a related discipline

​Experience

At least two (2) years of process and business analysis experienceExperience running reports from various databases, combining, and validating data

Knowledge, Skills and Abilities

Ability to self-manage workload and priorities to meet expectations and deadlinesProficient Excel, Power Point and MS Office skillsUnderstanding of workflow documentationAttention to detailProfessional verbal and written communication

Work CONDITIONS

Work Environment

Work indoors during all seasons and weather conditionsMinimal amount of local location traveling requiredComply with corporate dress code policy

Work Postures

Sitting continuously for many hours per day, up to 6 hours per dayClimbing stairs to access buildings frequently

Physical Demands

Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

Working beyond “standard” hours as the need arises

Postal Code: 77019

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - Houston