Black & McDonald’s Kingston team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Project Administrator position is located in Kingston, Ontario and typically reports directly to the Sr. Project Manager. Duties and responsibilities include but are not limited to:

Administrative Support: Provide comprehensive administrative support to the project management team, encompassing tasks such as documentation management, scheduling, reporting, and record keeping.

Entering timesheetsProcessing expensesPurchase ordersChange order controlsRequesting subcontractor POs from legal departmentMaintain and prepare reports from manual or electronic files, inventories, mailing lists and databasesDocument Management: Oversee project-related documentation, including contracts, permits, drawings, correspondence, and regulatory compliance documents. Meeting Coordination: Coordinate, schedule, and actively participate in project meetings, capturing minutes and disseminating summaries to relevant parties Other duties as required

COMPETENCY REQUIREMENTS

Communicates Effectively Customer FocusHolds Self and Others AccountableTeamwork and CollaborationValues and Respects Others

EDUCATION REQUIREMENTS

High School DiplomaDegree or Diploma in Office Administration or transferable experience

WORK EXPERIENCE REQUIREMENTS

New graduates will be considered1-2 years in an office environment is considered an assetExperience in the construction sector is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:Organization and time managementWork well under pressureMeet all deadlinesAbility to multitaskValid Ontario Drivers’ LicenseProficient user of: MS Office (Word, Excel, Project) JD Edwards or an Oracle-based ERP system considered an asset

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying.