Job Title: Project Administrator

Job Description

Support Project Managers in Germany and UK with administrative tasks throughout the lifecycle of labeling machinery projects. Prepare and maintain project files, contracts, technical documents, and manuals. Track project schedules, ensuring updates are communicated to internal teams and customers.

Responsibilities

Coordinate and schedule meetings, prepare agendas, and distribute meeting minutes/action items.Maintain accurate records in company systems (ERP/CRM/project tracking tools).Assist with purchase orders, invoicing, and expense tracking in collaboration with Finance.Communicate with customers regarding project updates, timelines, and required documentation.Coordinate shipping and logistics of machinery, parts, and supporting materials.Monitor project status reports, providing updates to management as needed.Ensure all project documentation is compliant with company and customer requirements.

Essential Skills

Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field (or equivalent experience).2+ years of experience in an administrative or coordination role, preferably within machinery, manufacturing, or technical industries.Strong organizational skills with a high attention to detail.Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).Experience with ERP or CRM systems (SAP, NetSuite, Salesforce, etc.) preferred.Excellent written and verbal communication skills.Ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.Customer service-oriented mindset.

Additional Skills & Qualifications

Experience interfacing with vendors and partners.Experience in data entry and administration.

Work Environment

The role requires working onsite in Fairfield five days a week, reporting directly to the CEO. The position involves collaborating closely with the sales group.

Job Type & Location

This is a Contract to Hire position based out of Fairfield, New Jersey.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. 

Pay and Benefits

The pay range for this position is $24.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfield,NJ.

Application Deadline

This position is anticipated to close on Sep 23, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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