Project Administrator
LOCATION: Rockville, MD
JOB STATUS: Full-time
CLEARANCE: Ability to obtain Nuclear Regulatory Commission (NRC) IT-I
(must have resided full-time in the US for the last 7 consecutive years)
CERTIFICATION: N/A
TRAVEL: 10% Local
Astrion has an exciting opportunity for an entry-level Project Administrator supporting our customer in Rockville, Maryland. The project administrator will work closely with the Program Management Team (PMT) assisting with project monitoring, data gathering, coordinating on and offboarding and communicating with the team and Customers on behalf of the PMT.
REQUIRED QUALIFICATIONS / SKILLS
Education: High School DegreeYears of Experience: 2-3 Years experience in the areas listed below Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challengesStrong communication skills to facilitate meetings and communicate project management directionStrong interpersonal skills to interact with customers, senior level personnel, and team membersStrong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlinesAbility to work independently and as part of a teamAbility to learn new concepts, tasks, and project related tools quickly and easilyAbility to accept constructive feedback and implement changes immediatelyAbility to adapt to and function in a highly demanding and quickly shifting/evolving customer environmentAn inquisitive and logical mind able to anticipate potential issues or areas of concernHigh levels of attention to detail and accuracyAbility to take initiative reflective of a well-developed habit of proactivityHigh level understanding of technologies, cybersecurity, and National Institute of Standards and Technology (NIST) publications to help understand contract projects and effectively communicate statuses
RESPONSIBILITIES
Functionally, the candidate will be responsible for assisting the Program Management Team (PMT) and Customer with the following activities:
Scheduling multiple meetings with Customers and internal staff members (i.e. project kick off and document review meetings) ensuring all required parties are includedEnsuring Project Manager calendars are kept up to date and matching with corporate and customer meetingsInterface with Customer and PMT frequently to determine evolving needs and prioritiesCreating in depth agendas to distribute before meetingsTaking, compiling, distribution of meeting minutes and action itemsSupport Computer Security Office (CSO) monthly meetings and report pulling and distribution to Offices Tracking and status reporting of Federal Information Security Modernization Act (FISMA) and Assessor System Statement of Risk (ASSR) related activities and monitoring due dates – sending notifications for activities expiringGathering of cybersecurity related statistical dataPosting of documentation and data to SharePointDevelop and monitor project schedules in Microsoft ProjectDevelop and monitor quarterly scan planning spreadsheetUpdate activities spreadsheetInputting all project schedule data into the contract Deliverables Report (DR) (SharePoint list)Collecting percent completes on a weekly basis using Microsoft Project, notifying the PMT of any projects that are behind schedule, and posting the consolidated schedule roll up to SharePoint weeklyReviewing NRC Risk Dashboard to ensure all project dates are metUpdating the Customer on project status and issues/schedule impacts as neededAssist customers with extension requests as neededGathering Office of the Chief Information Officer (OCIO) project status for distribution on weekly basis Assisting with Onboarding and Offboarding activities as neededCoordinating drug testing appointments for contract staff as neededOther duties as assigned
What We Offer
Competitive salariesContinuing education assistanceProfessional development allotmentMultiple healthcare benefits packages401K with employer matchingCompetitive time off policy along with a federally recognized holiday schedule
Who We Are
At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to “Be the Difference”. This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish, and our company continuously evolves.
We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what’s possible. We promote collaboration and empowering our teams is at the core of our success.
Be the Difference
Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, and Huntsville, AL with an additional 36 locations across the U.S.
Join Astrion and Be the Difference in your career and the world!
Astrion is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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