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Job Description – Project Administrator (Office Fit-Out)

Position: Project Administrator
Department: Facilities / Projects
Reports to: Project Manager / Senior Project Manager / PM Head
Location: Taipei

Role Summary

The Project Administrator provides essential support to the project team in delivering office fit-out and workplace projects. The role focuses on administration, documentation, and coordination to ensure projects run efficiently. This is a great entry-to-mid level position for those developing toward full project management.

Key Responsibilities

Maintain project documentation, including contracts, drawings, schedules, meeting minutes, and reports.

Assist in preparing RFPs, collecting quotations, and organizing vendor documentation.

Track project budgets, invoices, and payments, ensuring records are accurate and up to date.

Schedule and coordinate project meetings, prepare agendas, and document action points.

Support communication between internal teams, consultants, contractors, and suppliers.

Monitor progress updates and assist PMs in preparing status reports for stakeholders.

Handle logistics such as site access permits, deliveries, and equipment tracking.

Assist with compliance requirements (safety documentation, permits, sustainability reporting).

Provide general administrative support to project managers and the wider team.

Qualifications & Experience

Bachelor’s degree is a plus. (Business Administration, Project Management, Engineering, or related field).

1–3 years of work experience, ideally in construction, fit-out, facilities, or project coordination roles.

Familiarity with project management software and Microsoft Office Suite.

Strong organizational skills and attention to detail.

Good communication skills in [local language] and English.

Competencies

Highly organized and able to manage multiple tasks simultaneously.

Team-oriented, with a service mindset toward supporting project delivery.

Willing to learn project processes and develop technical understanding.

Reliable, proactive, and detail-focused.

Location:

On-site –Taipei, Taiwan, China

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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