Job Title: Project Accounting Coordinator

Job Description

The Project Accounting Coordinator plays a crucial role in supporting compliance with California prevailing wage and CalTrans requirements. This position involves coordinating with Project Managers and internal teams to ensure accurate and timely submission of labor-related documentation, preparing fee proposals and contracts, and ensuring projects adhere to contract requirements. The role also includes developing WBS structures, assisting with project accounting workflows, and monitoring project financials.

Responsibilities

Support compliance with California prevailing wage and CalTrans requirements, including correct wage classifications, certified payroll review, and contract compliance.Coordinate with Project Managers and internal teams on CalTrans- and labor-related documentation.Prepare fee proposals, draft contracts, and subcontracts for review.Ensure projects follow contract requirements and track amendments.Develop WBS structures and Project Authorization forms, including budgets and invoicing requirements.Assist with processing subconsultant invoices and support project accounting workflows.Monitor project financials, including variance, revenue, budgets, and WIP, and follow up on revenue issues.Serve as a liaison between internal teams, suppliers, and clients.Conduct pre-bill reviews and participate in monthly project review meetings.Support Business Operations with budget performance analysis and recommendations for improved financial outcomes.

Essential Skills

Experience with prevailing wage.Invoicing and subcontract review.Template proposal preparation.Change order management.Creating pivot tables and Vlookups in Excel.Proficiency in Deltek, BST, or Oracle.

Qualifications

3+ years of California prevailing wage experience.3+ years of CalTrans experience.3+ years of experience drafting contracts and subcontracts.3+ years of experience preparing proposal templates.3+ years of change orders experience.Experience working for an engineering or architectural firm with revenue over $150 million.Proficiency in other ERPs such as Vantagepoint.

Work Environment

This is a fully remote position, ideally suited for candidates located on the West Coast, preferably California, due to the need for CalTrans experience. The company has a great culture, and numerous employees have expressed their satisfaction with the work environmen

Job Type & Location

This is a Contract to Hire position based out of Los Angeles, CA.

Pay and Benefits

The pay range for this position is $40.00 - $55.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Feb 7, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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