Job Title: Project Accounting Coordinator (Deltek, Oracle, BST, or a large ERP system required)

Job Description

We are seeking a highly skilled Project Accounting Coordinator who will support compliance with prevailing wage and CalTrans requirements. This role involves ensuring correct wage classifications, conducting certified payroll reviews, maintaining contract compliance, and documenting DBE requirements. You will coordinate closely with Project Managers and internal teams on all CalTrans-related documentation, ensuring accuracy and timely submission. The role also involves preparing fee proposals, drafting contracts, and ensuring projects adhere to contract requirements.

Responsibilities

Support compliance with prevailing wage and CalTrans requirements.Coordinate with Project Managers and internal teams on labor-related documentation.Prepare fee proposals and draft contracts for review.Ensure projects follow contract requirements and track amendments.Develop WBS structures and Project Authorization forms.Assist with processing subconsultant invoices and support project accounting workflows.Monitor project financials, including variance, revenue, budgets, and WIP.Serve as a liaison between internal teams, suppliers, and clients.Conduct pre-bill reviews and participate in monthly project review meetings.Support Business Operations with budget performance analysis and recommendations.

Essential Skills

Experience with prevailing wage and CalTrans requirements.Proficient in invoicing and subcontract review.Ability to create template proposals and handle change orders.Skilled in creating pivot tables and Vlookups in Excel.Proficiency in Deltek, BST, or Oracle ERP systems.

Additional Skills & Qualifications

3+ years of experience entering invoices.3+ years of prevailing wage experience.3+ years of CalTrans experience.3+ years of experience drafting contracts and subcontracts.3+ years of experience preparing proposal templates.3+ years of change orders experience.Experience working for an engineering or architectural firm with revenue over $150 million.

Work Environment

This is a fully remote position with a preference for candidates located on the West Coast, preferably in California, due to the need for CalTrans experience. You will be part of a team with an excellent culture. We have successfully integrated over 20 individuals into the company in the last year, all of whom have expressed their satisfaction with the work environment.

Job Type & Location

This is a Contract to Hire position based out of Camp Hill, PA.

Pay and Benefits

The pay range for this position is $40.00 - $55.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jan 26, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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