Job Title: Project Accounting Assistant

The Project Accounting Assistant provides essential financial and administrative support to project managers and project accountants, with a primary focus on project billing, cost review, and invoice generation. This role supports the financial health of project-based work by ensuring costs are accurate, billable activities comply with contract terms, and invoices are produced in a timely and correct manner. Operating in a project-based accounting environment common to engineering and professional services firms, this position offers a collaborative, project-driven setting and serves as a strong foundation for career growth into roles such as Project Accountant or Senior Billing Specialist.

Responsibilities

Review project costs, labor, and expenses for accuracy and compliance with contract terms prior to billing.Generate and prepare client invoices, including fixed fee, time and materials, and reimbursable billing formats.Support monthly and cyclical billing processes to ensure timely and accurate invoice delivery.Collaborate with project managers to clarify billable versus non-billable costs and resolve billing questions.Assist project accountants in maintaining accurate and up-to-date project financial records.Support project budgeting activities and contribute to financial status reporting for active projects.Maintain billing documentation and invoice support schedules in an organized and accessible manner.Assist with project close-out activities, including final billing and reconciliation of project financials.

Essential Skills

At least 2 years of billing or invoicing experience.High school diploma or equivalent.Exposure to or experience in engineering, architecture, or construction environments.Familiarity with project accounting and cost analysis in an AEC (architecture, engineering, construction) context.Hands-on experience with invoicing, project billing, and invoice processing.Basic understanding of accounting principles, including cost accounting and accounts payable.Proficiency with Microsoft Excel at an intermediate level.Strong attention to detail with the ability to review costs and financial data for accuracy and compliance.Ability to manage multiple priorities and deadlines in a project-driven environment.Effective verbal and written communication skills.Comfort working with cross-functional teams, including project managers and project accountants.Job Type & Location

This is a Contract to Hire position based out of Dallas, TX.

Pay and Benefits

The pay range for this position is $25.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dallas,TX.

Application Deadline

This position is anticipated to close on May 22, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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